Office Manager (m/w/d)

Greenfields - Corporate Services; Berlin; Vor Ort; EUR 52.000 - 74.000; Vollzeit

Benefits dieser Stelle

Performance-based bonus

Client-facing role

Flat hierarchies

International clients

Growth opportunities

Team culture

Zusammenfassung

Greenfields - Corporate Services in Berlin is seeking a highly organized Office Manager to own daily operations and support management and teams across the organization.

You will coordinate calendars, travel, and events; handle documents with confidentiality; and act as a point of contact for international clients in German and English.

The role offers a performance-based bonus, opportunities to grow, flat hierarchies, and a dynamic, service-oriented culture.

Qualifikationen

• Completed commercial vocational training or a university degree in Business Administration/Management.
• Several years of experience in office management within professional services, ideally international.
• Excellent proficiency in Microsoft Office; DATEV experience is a plus.
• Native-level German and strong command of professional English.
• Self-driven, structured, and solution-oriented with strong organizational skills and customer mindset.

Aufgaben

• Take ownership of day-to-day Berlin office operations.
• Provide administrative and organizational support to management and specialists.
• Coordinate calendars, meetings, travel arrangements, and internal events.
• Act as a key contact for international clients, service providers, and business partners in German and English.
• Manage and maintain documents, contracts, and digital filing with confidentiality.
• Support invoicing, procurement activities, and various back-office processes.
• Drive all aspects of office management including facilities and vendor relationships to create an efficient workplace.

Kenntnisse

Office management

German language

English language

Microsoft Office

DATEV

Ausbildung

Commercial vocational training

University degree in Business Administration/Management

Tools

DATEV

Jobbeschreibung

Greenfields is seeking a highly organized and proactive Office Manager based in Berlin to take ownership of daily office operations and ensure smooth workflows across the organization. In this pivotal role, you will act as a key operational anchor between management, internal teams, and external stakeholders, combining outstanding organizational capability with an entrepreneurial mindset and a strong hands‑on approach.

About us

Greenfields is a dynamic Corporate Service Provider dedicated to supporting global clients throughout the entire lifecycle of their German entities. In addition, we provide compliance and AML services for financial institutions and regulated companies. Our technology-driven platform enables us to combine efficiency, transparency, and regulatory expertise. We act as long‑term partners, taking responsibility for the legal and financial health of our clients’ German operations.

Your Responsibilities

• Take ownership of the day-to-day operations and ensure the smooth running of our Berlin office.
• Provide proactive administrative and organizational support to the management team and our specialist departments.
• Coordinate calendars, meetings, business travel arrangements, and internal events.
• Act as a key point of contact for international clients, service providers, and business partners in both German and English.
• Manage and maintain documents, contracts, and digital filing systems with a high level of accuracy and confidentiality.
• Support invoicing, procurement activities, and a variety of general back‑office processes.
• Drive all aspects of office management, including facilities, vendor relationships, and internal services, to create an efficient and welcoming work environment.

What You Bring

• A completed commercial vocational training or a university degree in Business Administration, Management, or a related discipline.
• Several years of experience in office management within a professional services environment (e.g. law firm, audit firm, or tax advisory), ideally in an international setting.
• Excellent proficiency in Microsoft Office; experience with DATEV is a plus.
• Native‑level proficiency in German and strong command of professional English (business fluent).
• A self‑driven, structured, and solution‑oriented approach to work.
• Outstanding organizational skills combined with a strong customer and service mindset.
• An entrepreneurial attitude and a genuine enthusiasm for taking ownership and continuously improving processes.
• A collaborative team spirit, excellent interpersonal skills, and a hands‑on approach to getting things done.

We offer

• Attractive compensation with performance‑based bonus
• Client‑facing role with real ownership and responsibility
• Flat hierarchies and fast decision‑making
• International clients and complex corporate structures
• Opportunities to grow responsibilities and shape our services
• Respectful, performance‑driven team culture

Let’s grow

At Greenfields, we empower our clients to grow their businesses and create meaningful change in the world. That same commitment is extended to our team members, fostering an environment where everyone can excel and do their best work, regardless of their background. Greenfields is for those who are driven, innovative, and courageous.