Office Manager (m/f/d)

FORUM Family Office GmbH; München; Vor Ort; EUR 52.000 - 72.000; Vollzeit

Zusammenfassung

FORUM Family Office GmbH in Munich is seeking an Office Manager (m/f/d) to keep our company running smoothly across two historic offices near Theresienwiese. You will coordinate office processes for about 20 employees and act as the first point of contact for executives of our 45 portfolio companies.

With 5–6 years of experience in office management and solid IT skills, you’ll tackle onboarding, legal records, tax payments, firewall management, and ensuring we have the right software tools.

Qualifikationen

• 5–6 years of experience in office management or as a team assistant.
• Strong IT skills and ability to learn new software quickly.
• Proactive, energetic, and able to multitask in a fast-paced environment.
• Excellent communication and teamwork.

Aufgaben

• Oversee all office processes for ~20 employees across two Munich offices.
• Onboard new hires and maintain important legal records.
• Handle tax payments and compliance documentation.
• Manage IT essentials, including firewall and software tools.
• Serve as main contact for executives of 45 portfolio companies and external partners.

Kenntnisse

Office management

Team coordination

IT literacy

Multitasking

Communication skills

Ausbildung

Business administration degree or training

Tools

MS Office

ERP system

Jobbeschreibung

“Professional Chaos Coordinator” would be a more fitting title for this position, but nobody’s looking for that. That’s why we’re advertising the most important role in our company just like everyone else: Office Manager… Okay, it’s not quite that chaotic, but it’s definitely varied and never boring! Interested? Then we have your dream job as Office Manager (m/f/d) As Office Manager, you will be responsible for all processes and approximately 20 employees at our two beautiful offices in historic buildings, centrally located at Munich’s Theresienwiese. You will also serve as the point of contact for the executives of our 45 portfolio companies. As a family office, a long-term perspective and sustainability are at the core of who we are—which is why more than 1,700 employees are dedicated to achieving our goals.

WHAT AWAITS YOU?

As a “Professional Chaos Coordinator,” you'll work with a team to make sure that everything in our office runs smoothly and gets done—whether it's onboarding new employees, keeping important legal records up to date, handling tax payments, managing the firewall, or ensuring we have the right software tools! You are the first point of contact for our business partners, service providers, employees, and job applicants. You'll work closely with our boss on projects designed to help us improve—our goal is always to achieve best practices.

WHY START WITH US?

We operate at a high professional standard—if you want to learn and improve, we’re definitely your best choice. Our approach is consistently open and fact-based—only the best argument counts, not age or title—we are ONE team. Our event calendar is packed with celebrations: summer festival, Oktoberfest, skiing. Your workplace is a fantastic office in a historic building in the heart of Munich (5 minutes from the subway). There is also a second office just a 5‑minute walk away.

YOUR PROFILE:

At least 5–6 years of experience in office management or as a team assistant at a leading company, so that you can confidently handle the role Through your business training or degree, you’ve learned to tackle new challenges on your own and have a knack for IT. You don’t give up until you’ve found a solution—nothing is impossible! You’re energetic and driven, love multitasking, and enjoy feeling needed. You enjoy your work and have a cheerful disposition.