Office Manager / Facilities Specialist - Part time (m / w / d)

Aptean; Kiel; Vor Ort; EUR 40.000 - 60.000; Teilzeit

Zusammenfassung

A global technology company is seeking an Office Manager / Facilities Specialist to ensure smooth operations across multiple DACH offices. The ideal candidate will have at least 1 year of relevant experience, excellent German and English skills, and strong organizational abilities. The role requires 24 hours a week on-site presence, and the company values a collaborative work environment. Join us and contribute to our dynamic team!

Qualifikationen

• At least 1 year of experience in a similar role.
• Excellent language skills in German and English.
• Strong PC skills, especially in MS Office.
• Ability to work independently and strong organizational skills.

Aufgaben

• Support multiple DACH offices operationally.
• Manage operational invoices and incoming calls.
• Order office supplies and manage inventory.
• Assist with office maintenance and shipping of parcels.
• Coordinate team for operational emergency services.

Kenntnisse

German language skills

English language skills

MS Office skills

Organizational abilities

Jobbeschreibung

Are you ready for what’s next, now?

We are looking for a dedicated Office Manager / Facilities Specialist (m / w / d) to join our team in Kiel, Munich, or Leipzig.

This role requires on-site presence 24 hours per week (we can be flexible in terms of days and working hours) and offers the opportunity to become an integral part of a collaborative and supportive team. In this position, you will ensure smooth day-to-day operations of multiple DACH offices.

If you enjoy working in an international, dynamic environment and value teamwork, we look forward to hearing from you.

About the Role

• Support multiple DACH offices operationally.
• Review and code operational invoices.
• Manage all incoming calls and forward them to the appropriate departments.
• Order office supplies & manage inventory.
• Perform administrative tasks including documentation & database updates.
• Support office maintenance: facility management (liaising with landlords and cafeteria staff, suppliers for lighting, cleaning company, garden maintenance, parking, window blinds, window cleaning, security, coffee machines, waste disposal, etc.).
• Assist with shipping of parcels.
• Organize internal and external lunches and dinners.
• Coordinate the team for operational emergency services.

About You

• You have at least 1 year of experience in a similar role.
• You have excellent German and English language skills.
• You have excellent PC skills (MS Office).
• You work independently and possess strong organizational abilities.
• You are a team player with a sense of responsibility.

“At Aptean, our global and diverse employee base is our greatest asset. It is through embracing and understanding our differences that we are able to harness our individual power to maximize the success of our customers, our employees and our company.” –TVN Reddy

Be ready for what’s next, now.