Office Manager

Luxoft; Stuttgart; Vor Ort; EUR 42.000 - 56.000; Vollzeit

Zusammenfassung

Luxoft in Stuttgart seeks an experienced Office Manager to oversee daily administration, optimize space, and enhance the office experience for staff and visitors. You will coordinate mail, meetings, and room reservations, manage vendors, and ensure Health & Safety compliance while supporting cross-department operations.

You will also generate utilization reports, handle procurement workflows, and assist with office moves or space reconfigurations, providing remote support to the Real Estate &

Aufgaben

• Oversee daily office administration and overall office management
• Implement, maintain, and continuously improve office procedures
• Manage supplier and vendor relationships, including contract negotiation and service delivery
• Ensure office cleanliness, safety, maintenance, and Health & Safety compliance
• Coordinate incoming mail, shipments, and meeting room reservations
• Support visitors and colleagues with professionalism and efficiency
• Collaborate closely with internal departments to ensure smooth operations
• Generate and analyze reports related to office space and equipment utilization
• Manage purchase orders and oversee internal procurement workflows
• Monitor, optimize, and plan office space utilization and workplace arrangements
• Coordinate office moves, space reconfigurations, and reorganizations with management
• Conduct regular office inventory checks and resolve discrepancies
• Provide remote support and training to the Real Estate & Facilities team as needed

Jobbeschreibung

• Join our Stuttgart team as an Office Manager, where you will enhance the office experience and deliver exceptional service!

Responsibilities:

• Oversee daily office administration and overall office management
• Implement, maintain, and continuously improve office procedures
• Manage supplier and vendor relationships, including contract negotiation and service delivery
• Ensure office cleanliness, safety, maintenance, and Health & Safety compliance
• Coordinate incoming mail, shipments, and meeting room reservations
• Support visitors and colleagues with professionalism and efficiency
• Collaborate closely with internal departments to ensure smooth operations
• Generate and analyze reports related to office space and equipment utilization
• Manage purchase orders and oversee internal procurement workflows
• Monitor, optimize, and plan office space utilization and workplace arrangements
• Coordinate office moves, space reconfigurations, and reorganizations with management
• Conduct regular office inventory checks and resolve discrepancies
• Provide remote support and training to the Real Estate & Facilities team as needed