Office Manager

Scope SE & Co. KGaA; Berlin; Vor Ort; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

A leading financial services firm in Berlin is looking for an Office Manager to oversee efficient office operations. You will coordinate activities, manage correspondence, maintain office infrastructure, and implement efficiency improvements. Candidates should possess a Bachelor's degree in business administration, at least 1 year of relevant experience, and be fluent in both English and German. Strong organizational, communication, and MS Office skills are essential. Join a diverse and inclusive workplace where your contributions matter.

Qualifikationen

• Minimum of 1 year of experience as an office administrator or relevant role.
• Experience in facility and OHS management administration.
• Ability to manage administrative projects independently.

Aufgaben

• Perform office management duties.
• Coordinate materials and services for efficient operations.
• Manage and coordinate external calls and correspondence.
• Oversee office maintenance and security.
• Identify opportunities for operational improvements.
• Manage the budget and identify cost-saving opportunities.
• Manage OHS measures to protect the organization.

Kenntnisse

Office management duties

Excellent communication skills

Organizational skills

Prioritization skills

Fluent in English

Fluent in German

MS Office proficiency

Ausbildung

Bachelor's degree in business administration or relevant field

Jobbeschreibung

Duties & responsibilities

• You perform the office management duties.
• You will coordinate required activities such as materials and services to ensure efficient office operations.
• You will manage and coordinate external calls, correspondence (e-mail, letters, packages etc.) and records data on special deliveries
• You oversee the maintenance of the office, including security, cleaning, equipment and technical systems.
• You will identify opportunities to improve the office operations and implement efficient processes.
• You will help to manage the budget efficient and identify cost saving opportunities.
• You will be responsible for managing OHS measures to protect our organisation from risk.

Professional & personal qualifications

• You have minimum of 1 year of experience as an office administrator, office assistant or relevant role in the financial industry
• You apprenticed as an office clerk and / or have a bachelor´s degree in business administration or relevant field
• You have a basic understanding of financial and business reports / metrics
• You can manage administrative projects independently and have valuable experience in facility and OHS management administration
• You can interact well with outside parties and have a high level of prioritisation skills
• You perform excellent communication and organizational skills
• You have a high level of motivation, commitment and confidentiality and problem-solving skills
• You are a team player with excellent interpersonal skills
• You have a multi-cultural and collaborative mindset, being a self-starter, versatile, inquisitive and detail-oriented personality
• You perform excellent MS Office (Word, Excel, PowerPoint)
• You are fluent in English and German

Interested?

If this sounds like a journey for you, we look forward to learning more from your convincing application. Please note: For non-EU applicants, a valid work and residence permit is a prerequisite for this job position. Unfortunately, we are unable to sponsor relocation from outside of the EU at this time.

What we want to see

• Current CV
• Copy of your university degrees and certificates
• Criminal record certificate (can be provided at a later date)
• At least 3 letters of reference (can be provided at a later date)

About Scope

With more than 250 employees operating from offices in Berlin, Frankfurt, London, Madrid, Milan, Oslo and Paris, Scope Group is the leading European provider of independent credit ratings, ESG and fund analysis. Based on forward-looking and innovative methodologies, Scope offers a European perspective that contributes to greater diversity of opinion for institutional investors worldwide. Scope Ratings is the largest European credit rating agency, registered in accordance with EU and UK rating agency regulation, offering opinion-driven and non-mechanistic credit risk analysis. Scope ESG Analysis provides tools for analysing and reporting on ESG impact and risk, as well as second-party opinions on green, social and sustainable bonds. Scope Fund Analysis rates more than 10,000 funds and asset managers across all major asset classes.

At Scope Group, we are committed to fostering a diverse and inclusive workplace where everyone is treated with respect and fairness. We embrace people from all backgrounds, regardless of culture, ethnicity and gender. We ensure that our application processes are free from discrimination. By valuing each individual's unique background and perspectives, we strive to create an environment where all employees can thrive and contribute their best. Our dedication to equality and inclusivity reflects our belief that diversity drives innovation and success.