Office Assistant (German language skills required)

KU Europe GmbH; Mülheim an der Ruhr; Hybrid; EUR 33,000 - 39,000; Full time

Job summary

KU Europe GmbH is a dynamic e-commerce company based in Mülheim an der Ruhr, seeking an Office Assistant to support daily operations and the online shops. Responsibilities include data maintenance, order checks, and coordinating with international freelancers, with a hands-on, independent work style.

You bring initial office experience, German and English language skills, and an interest in e-commerce. The role offers a full-time position with a competitive salary and growth opportunities.

Qualifications

• Initial experience in an office, administrative, or service-oriented environment is desirable.
• A commercial qualification or comparable education is an advantage but not required.
• Very good general computer skills and the ability to quickly learn new software and digital processes.
• Very good German and English skills, both written and spoken, as you will communicate with international partners and freelancers.
• Structured, reliable, and independent working style.
• Team player with flexibility and a strong hands-on mentality.
• Interest in e-commerce and online retail; prior experience in this field is a plus.

Responsibilities

• General support in daily office operations and administrative tasks.
• Assistance with the operational day-to-day business of our online shops (e.g. checking orders, verifying data, handling smaller projects).
• Maintenance and updating of customer, product, and order data in our systems.
• Handling incoming and outgoing mail as well as filing and organizing documents and invoices in a structured manner.
• Coordination with international freelancers and service providers (e.g. graphic design, translations, logistics).
• Support in warehouse operations and organization (e.g. occasional assistance with goods receipt, returns, and inventory checks).
• Supporting our external customer service team and providing holiday cover for existing office team members.

Skills

Office experience

German & English

Education

Commercial qualification (advantage)

Tools

Computer skills

Job description

KU Europe GmbH is a dynamic and rapidly growing e-commerce company with 9 years of experience, headquartered in the heart of Mülheim an der Ruhr, Germany.
With several online shops – including our own brand KU2 Cosmetics – we develop and distribute innovative products and serve customers across Europe.

To support our daily operations and continue our growth, we are looking for a motivated Office Assistant in E-Commerce & Online Retail (m/f/d).

Employment type: Full-time
Start date: Immediately / by arrangement
Salary: €3,000 – €3,500 gross per month (full-time, depending on experience)

Your Responsibilities

• General support in daily office operations and administrative tasks
• Assistance with the operational day-to-day business of our online shops (e.g. checking orders, verifying data, handling smaller projects)
• Maintenance and updating of customer, product, and order data in our systems
• Handling incoming and outgoing mail as well as filing and organizing documents and invoices in a structured manner
• Coordination with international freelancers and service providers (e.g. graphic design, translations, logistics)
• Support in warehouse operations and organization (e.g. occasional assistance with goods receipt, returns, and inventory checks)
• Supporting our external customer service team and providing holiday cover for existing office team members

Your Profile

• Initial experience in an office, administrative, or service-oriented environment is desirable
• A commercial qualification or comparable education is an advantage but not required
• Very good general computer skills and the ability to quickly learn new software and digital processes
• Very good German and English skills, both written and spoken, as you will communicate with international partners and freelancers
• Structured, reliable, and independent working style
• Team player with flexibility and a strong hands-on mentality
• Interest in e-commerce and online retail; prior experience in this field is a plus

What We Offer

• A varied role in a friendly and dedicated team
• Insights into the exciting world of e-commerce and online retail
• Opportunities to contribute your own ideas and gradually take on more responsibility
• Independent and self-organized working environment
• Short decision-making paths and direct communication
• A secure position in a rapidly growing company