Office Assistant

TCL; München; Vor Ort; EUR 42.000 - 60.000; Vollzeit

Zusammenfassung

TCL seeks a versatile administrator and HR support professional to manage the Germany office, oversee workspace maintenance, procure supplies, and handle asset life cycles. You will assist with leasing, document archiving, and liaise with China HQ to align project information flow.

You will also support HR onboarding, handle day-to-day personnel matters, and contribute to commercial documentation, quotations, and reporting with a focus on German regulatory compliance.

Qualifikationen

• Bachelor's degree or above in Business Administration, International Business, or related field.
• 2–3 years of experience in HR role; experience at a Chinese company in Germany preferred.
• Fluent in Mandarin Chinese; English as working language; German fluent required.
• Proficient in Microsoft Office (Word, Excel, Outlook) and Teams or similar collaboration tools.
• Strong self-motivation, communication, and time management skills.
• Familiarity with German labor regulations and local administrative processes.
• Must have the right to work in Germany without visa sponsorship.

Aufgaben

• Manage day-to-day administrative operations of the Germany office, including workspace maintenance, office supplies procurement, and equipment management.
• Assist with local office leasing, lease renewals, and property management liaison.
• Organize, archive, and safeguard documents, contracts, notices, and other materials.
• Manage the procurement, registration, and maintenance of office assets.
• Assist with daily commercial documentation, including quotations, orders, and contracts.
• Support the sales team with basic data consolidation and reporting.
• Facilitate project information flow and progress tracking between China HQ and the European team to ensure alignment.
• Support follow-up and management of overseas projects, ensuring accurate communication and timely progress.
• Assist with local employee onboarding, document preparation, and related process coordination.
• Support the HR team in handling day-to-day personnel and administrative matters.

Kenntnisse

Mandarin

English

German

Communication

Time management

Self-motivation

Ausbildung

Bachelor's degree in Business Administration/International Business

Tools

Microsoft Office

Teams

Jobbeschreibung

• Manage day-to-day administrative operations of the Germany office, including workspace maintenance, office supplies procurement, and equipment management;
• Assist with local office leasing, lease renewals, and property management liaison;
• Organize, archive, and safeguard documents, contracts, notices, and other materials;
• Manage the procurement, registration, and maintenance of office assets.

(II) Business Support

• Assist with daily commercial documentation, including the preparation and follow-up of quotations, orders, and contracts;
• Support the sales team with basic data consolidation and reporting;
• Facilitate project information flow and progress tracking between the China HQ and the European team to ensure alignment;
• Support the follow-up and management of overseas projects, ensuring accurate communication and timely progress.

(III) HR Support

• Assist with local employee onboarding, document preparation, and related process coordination;
• Support the HR team in handling day-to-day personnel and administrative matters.

Requirements:

• Bachelor's degree or above in Business Administration, International Business, or a related field;
• 2–3 years of experience in HR role; experience working at a Chinese company in Germany is preferred;
• Fluent in Mandarin Chinese; English as a working language; German fluent required;
• Proficient in Microsoft Office (Word, Excel, Outlook) and common collaboration tools (e.g., Teams);
• Strong self-motivation, communication, and time management skills;
• Familiarity with basic German labor regulations and local administrative processes;
• Must have the right to work in Germany without visa sponsorship