Administration Specialist-Germany

BYD Europe; Frankfurt; Vor Ort; EUR 42.000 - 54.000; Vollzeit

Benefits dieser Stelle

Performance-based remuneration

Team-building activities

Zero-emission transition participation

Zusammenfassung

BYD Europe is seeking an experienced Office Operations Coordinator to manage daily office needs, maintenance, and guest reception. You will coordinate travel, supplier relations, and meeting logistics while ensuring clean, organized, and compliant environments.

We value over three years in office management, strong communication, and bilingual English/German skills to support a diverse European team. This role is based in Frankfurt with a hybrid approach and active participation in

Qualifikationen

• Strong organizational and coordination skills.
• Office equipment maintenance experience.
• Data analysis and document management abilities.
• English and German language proficiency.
• Excellent interpersonal and problem-solving skills.

Aufgaben

• Procure, replenish and maintain office supplies and daily necessities.
• Maintain office equipment and facilities for smooth operation.
• Create a clean, comfortable, and stylish office environment; inspect sanitation.
• Coordinate visitor reception and general reception services.
• Liaise with suppliers and external partners to ensure smooth cooperation.
• Support travel arrangements including flights and visas.
• Coordinate meetings, venues and meeting materials.
• Maintain accurate records and filing systems for documents.
• Ensure compliance with company policies and procedures.
• Assist IT material management and general staff support.

Jobbeschreibung

Key Objectives & Responsibilities:

Daily Operation Management

• Be responsible for procuring, replenishing and maintaining office supplies and various daily necessities (such as coffee, drinking water, etc.) to ensure an adequate supply of materials.

• Maintained office equipment and facilities to ensure their normal operation and promptly handled equipment failures.

• Create and maintain a clean, comfortable and stylish office environment, and regularly inspect the sanitation conditions of the office area.

• Arrange office visitor reception matters and provide considerate reception services.

• Keep close contact with suppliers, service providers and external partners to ensure the smooth progress of various cooperations.

• Provide support for other colleagues' business travel arrangements, including flight ticket booking, visa application and other related matters.

• Be responsible for the coordination of meetings and activities, including venue arrangement, meeting materials preparation, etc.

Document and System Management

• Maintain an accurate record and filing system for administrative and company documents to facilitate document retrieval and access.

• Ensure that all employees comply with company policies and office procedures, and promptly remind and correct violations.

Other Support Work

• Assist in IT material management, delivery and maintenance to ensure the normal flow of IT materials.

• Provide general support for visitors and employees as needed to solve the problems they encounter in work.

• Strictly abide by the supervisor's task assignment orders and job responsibility delegations, and efficiently complete various work tasks.

Qualifications

• Work Experience: Over 3 years of work experience in office management or related fields.
• Skill Requirements: Possess organizational and coordination skills, office equipment maintenance skills, data analysis skills, and document management skills.
• Language Proficiency: Proficient in English and German.
• Interpersonal Communication: Good at communication and able to build good cooperative relationships with all parties.
• Problem - handling Ability: Strong adaptability and problem - solving ability.

We offer:

• Performance-based competitive remuneration
• Team-building activities
• Participation in Europe's zero-emission transition

Our Purpose is to build a zero-emission future that reconnects humanity with nature and a World of clean air. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team