Office Administrator

Ergomed; Frankfurt; Vor Ort; EUR 30.000 - 40.000; Teilzeit

Zusammenfassung

A global health services company in Frankfurt is seeking a part-time Office Administrator to support daily operations. Responsibilities include managing correspondence, archiving documents, and supporting the local Accounting and HR Departments. The ideal candidate has experience in office administration, excellent communication skills, and fluency in German. The role offers training and career development opportunities in a friendly work environment.

Leistungen

Training and career development opportunities

Friendly supportive working environment

Qualifikationen

• Previous experience working as an Office Administrator is advantageous.
• Excellent communications skills and ability to build trustworthy relationships.
• Fluency in German and basic English required.

Aufgaben

• Perform secretarial services and coordinate meetings and events.
• Manage mail correspondence and document archiving.
• Provide administrative support for local Accounting and HR departments.

Kenntnisse

Excellent communication skills

Ability to build strong relationships

Affinity for problem-solving

Good time-management skills

Fluency in German

Basic English

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Jobbeschreibung

The Office administrator is responsible for performing a range of clerical and administrative tasks to support daily office operations.

Office Administrator Responsibilities

• Secretarial services included but not limited to organization of meetings coordination of travel and other company events post-service e-mail service and administration
• Dealing with mail correspondence / courier shipments (incoming and outgoing)
• Archiving of documents - electronic and in hard copy (messages financial documents travel settlement etc.)
• Deputy for the office manager (partially during absences).
• Support and backup of local Accounting Department
• Support and backup of local Human Resource Department
• Keeping employee/personal files up-to-date
• Maintaining office supplies inventory
• Monitoring office maintenance
• To be contact person for various suppliers and service providers
• Reception of guests and clients and taking care of them during visits
• Arrangements and organisation of office meetings and company events
• Basic IT support (setup of laptops shipment of equipment to home office staff etc)
• Administrative and logistic support for the whole Frankfurt/Main office

Qualifications

• Previous experience working in an Office Administrator position will be advantageous.
• Excellent communications skills
• Ability to build strong and trustworthy relationships
• Affinity for problem-solving; holistic analytical thinking
• Process-oriented mindset
• Good time-management skills
• Fluency in German & basic English
• Solid working knowledge of MS Office programs including Microsoft Word Excel and PowerPoint

Additional Information

We prioritize diversity equity and inclusion by creating an equal opportunities workplace and a human-centric environment where people of all cultural backgrounds genders and ages can contribute and grow.

To succeed we must work together with a human first approach. Why Because our people are our greatest strength leading to our continued success on improving the lives of those around us.

We offer:

• Training and career development opportunities internally
• Strong emphasis on personal and professional growth
• Friendly supportive working environment
• Opportunity to work with colleagues based all over the world with English as the company language

Our core values are key to how we operate and if you feel they resonate with you then Ergomed is a great company to join!

• Quality
• Integrity & Trust
• Drive & Passion
• Agility & Responsiveness
• Belonging
• Collaborative Partnerships

We look forward to welcoming your application.

All your information will be kept confidential according to EEO guidelines.

We are an equal opportunity employer. All applicants will be considered for employment without attention to race color religion sex sexual orientation gender identity national origin veteran or disability status.

Remote Work

No

Employment Type

Part-time

Key Skills

Office Manager Experience, Microsoft Office, Data Entry, Microsoft Outlook, Microsoft Word, QuickBooks, Office Experience, Microsoft Excel, Filing, Administrative Experience, Microsoft Outlook Calendar, Bookkeeping

Experience: years

Vacancy: 1