Junior Payroll Specialist

West Pharmaceutical Services; Eschweiler; Vor Ort; EUR 30.000 - 40.000; Vollzeit

Zusammenfassung

A leading healthcare company in Eschweiler is looking for a KRONOS Administrator to assist with time and attendance inquiries. In this role, you will handle administrative tasks to support payroll accuracy and efficiency while collaborating with HR. Required qualifications include a high school diploma and strong communication skills. The position offers a chance to work in a dynamic environment with growth opportunities and a commitment to compliance and quality.

Qualifikationen

• 0–3 years of work experience.
• Knowledge of KRONOS time and attendance system is preferred.
• Familiarity with company policies and SOPs.

Aufgaben

• Assist with KRONOS system inquiries and trouble-shooting.
• Finalize time data for payroll processing biweekly.
• Participate in audits for compliance.

Kenntnisse

Excellent communication and interpersonal skills

Strong organizational and time management skills

Detail oriented

Proficient in Excel

Ausbildung

High School or equivalent

Jobbeschreibung

Who We Are:

At West, we’re a dedicated team that is connected by a purpose to improve patient lives that has been at the center of our Company for more than a century. Our story began when Herman O. West solved the problem of supplying penicillin in mass quantities to the US Government during World War 2. Through our work to deliver thousands of life‑saving and life‑enhancing injectable medicines to millions of patients daily, West’s indelible mark on the healthcare industry has just begun. A name started our story. How will yours help write our future?

There’s no better place to join an inclusive community of professionals with opportunities for lifelong learning, growth and development. Supported by benefit programs, we empower the physical, mental, emotional and financial health of our team members and their families.

We believe in giving back to help those in need in the communities where we live and work. We are equally committed to creating a healthier environment and planet through our sustainability efforts.

Job Summary

In this role, you will be the primary point of contact for all KRONOS-related inquiries. You will be responsible for providing comprehensive support and assistance across various administrative tasks to ensure accuracy, compliance, and efficiency. The role involves closely collaborating with HR managers, supervisors, and the payroll department to maintain precise and timely payroll processing. Additionally, you will participate actively in audits and system upgrades to enhance the overall effectiveness of the operations.

Essential Duties and Responsibilities

• Assist and support Kronos time and attendance system for sites.
• Help remediate issues related to time and attendance, including identification and correction of inaccurate records.
• Help troubleshoot Kronos issues with HR managers and supervisors.
• Interface with Exton Payroll Department.
• On a biweekly basis, assist in finalizing the Kronos data in preparation for payroll processing.
• Interface with contingency employee agencies for time‑related support.
• Participate in audits to ensure legal and policy compliance.
• Provide Kronos training to managers and employees.
• Participate in testing of system upgrades and new software.
• Assist in preparation of vacation payout calculations for terminated hourly employees.
• Complete all Verification of Employment inquiries.
• Assist in review of data entry of hourly and agency employees in HR system.
• Serve as temporary backup other Kronos administrators.
• Assist in creating and maintaining Job Aides.
• Comply with government regulations and company policy.
• Other duties as assigned.

Education

• High School or equivalent.

Work Experience

0–3 Years

Preferred Knowledge, Skills and Abilities

• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Detail oriented.
• Proficient in Excel.
• Able to be aware of all relevant SOPs as per Company policy as they are related to the position covered by this Job Description.
• Support and contribute in Lean Sigma programs and activities towards delivery of the set target.
• Able to comply with the company’s safety policy at all times.
• Able to comply with the company’s quality policy at all times.

Travel Requirements

5%: Up to 13 business days per year.

Physical Requirements

Sedentary – exerting up to 10 lbs/4 kg of force occasionally, and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.

West is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sex, gender identity, sexual orientation, age, marital status, veteran status, or disability status. If you have a special need that requires accommodation in order to apply to West, please send an email to [e-mail]. Where permitted by law, an offer of employment with West Pharmaceutical Services, or any of its subsidiary or affiliate companies, is contingent upon the satisfactory completion of background screening and/or a pre‑employment drug screening.