Interim Executive Assistant to CEO (m/w/d)

Marquard & Bahls AG; Hamburg; Vor Ort; EUR 50.000 - 70.000; Vollzeit

Benefits dieser Stelle

Collaborative workplace

Dynamic and varied responsibilities

Zusammenfassung

A leading international holding company in Hamburg seeks an experienced Interim Executive Assistant to the CEO. This role encompasses optimizing the CEO's schedule, liaison responsibilities, and overseeing office operations. Ideal candidates have 5–10 years of relevant experience, fluency in English and German, and organizational proficiency. The position offers a dynamic work environment with diverse responsibilities.

Qualifikationen

• 5–10 years of experience in executive assistance, office management, or project coordination.
• Outstanding communication skills in English & German (fluent/negotiation level).
• Experience in larger corporate or international settings.

Aufgaben

• Coordinate and optimize the CEO’s schedule, meetings, global travel, and events.
• Act as a trusted liaison between the CEO and internal/external stakeholders.
• Oversee day-to-day office operations and service provider management.

Kenntnisse

Executive assistance

Office management

Project coordination

Fluent English communication

Fluent German communication

Time management

Teamwork

Decision-making

Ausbildung

Completed degree or commercial education

Jobbeschreibung

Interim Executive Assistant to CEO (m/w/d)

Join Marquard & Bahls AG for a temporary, impactful role covering a 12–14 month parental leave period.

What You’ll Do

• Coordinate and optimize the CEO’s schedule, meetings, global travel, and events.
• Act as a trusted liaison between the CEO and internal/external stakeholders.
• Oversee day‑to‑day office operations, process coordination, service provider management, and visitor engagement.
• Support the planning and execution of internal and external corporate events that strengthen our company culture and brand.
• Contribute to internal communications—announcements, intranet content, and other corporate messages.

Qualifications

We’re looking for a highly organized, confident professional who thrives in a dynamic, fast‑paced environment.

• 5–10 years of experience in executive assistance, office management, or project coordination.
• A completed degree or commercial education (ideally with a strong academic background).
• Experience in larger corporate or international settings.
• Outstanding communication skills in English & German (fluent/negotiation level).
• Ability to set priorities, make decisions, and manage multiple tasks under time pressure.
• A natural sense of organization, accountability, teamwork, and polished professional demeanor.
• Excellent time management and a strong hands‑on mentality.

Why us?

• A dynamic and international environment where professionalism and collaboration go hand in hand.
• A diverse range of responsibilities—no two days are the same.
• A culture that values ownership, curiosity, and a positive attitude.
• A modern, supportive workplace with short communication paths and strong teamwork.

Interested?

If you’re proactive, solution‑oriented, and passionate about organization and impact, we’d love to hear from you.

Submit your CV highlighting relevant experience and availability.

About Us

Marquard & Bahls is an independent holding company. Since 1947 we have shaped markets through our subsidiaries, developed on an international scale, and are realigning our portfolio from fossil fuels to new energies to support the energy transition.

Location & Employment

• Hamburg, Germany
• Contract
• Administrative (Job Function)
• Mid‑Senior level
• Industries: Business Consulting and Services