Human Resources Coordinator

Confidential Careers; Frankfurt; On-site; EUR 42,000 - 54,000; Full time

Job summary

Confidential Careers seeks an organised HR & Talent Acquisition Administrator to support recruitment and HR operations globally. You will coordinate interviews, manage communications, and ensure accurate HR records across multiple countries.

The role requires fluency in English, a Bachelor’s degree (or equivalent) and at least 2 years in HR Admin or recruitment support. Some travel to Frankfurt is required as part of the regular duties.

Qualifications

• Experience coordinating interviews and recruitment processes.
• Experience using Workday.
• Strong organisational and administrative skills.
• Excellent attention to detail.
• Strong communication skills in English (written and verbal).
• Ability to travel to the Frankfurt office.
• Bachelor's degree or equivalent professional experience.
• CIPD qualification or currently working towards one.
• Minimum of 2 years' experience in HR Administration, Recruitment Coordination, Talent Acquisition support, or a similar role.

Responsibilities

• Coordinate interviews across multiple countries and time zones.
• Manage candidate communications throughout the recruitment process.
• Arrange interview logistics and scheduling with hiring managers and stakeholders.
• Support onboarding and offboarding activities.
• Maintain accurate HR records, employee documentation, and personnel files.
• Process HR system transactions and generate reports as required.
• Assist with payroll administration and employee leave processes.
• Provide administrative support to HR and Talent Acquisition teams.
• Ensure a high level of accuracy, confidentiality, and attention to detail in all activities.

Skills

Organisational skills

Administrative skills

Microsoft Office

Attention to detail

English communication

Education

Bachelor's degree or equivalent

CIPD qualification

Tools

Workday

Job description

Travel: Regular travel to Frankfurt office required

Start Date: 1 January 2027

Language Requirements: Fluent English (written and spoken)

About the Role

We are seeking a highly organised and proactive HR & Talent Acquisition Administrator to support recruitment and HR operations across an international environment. This is an excellent opportunity for someone who enjoys working in a fast-paced, people-focused role and thrives on delivering a seamless candidate and employee experience.

Working closely with HR and Talent Acquisition teams, you will coordinate recruitment activities, support employee lifecycle processes, maintain HR records, and provide administrative support across a range of people-related initiatives.

Key Responsibilities

• Coordinate interviews across multiple countries and time zones.
• Manage candidate communications throughout the recruitment process.
• Arrange interview logistics and scheduling with hiring managers and stakeholders.
• Support onboarding and offboarding activities.
• Maintain accurate HR records, employee documentation, and personnel files.
• Process HR system transactions and generate reports as required.
• Assist with payroll administration and employee leave processes.
• Provide administrative support to HR and Talent Acquisition teams.
• Ensure a high level of accuracy, confidentiality, and attention to detail in all activities.

What We're Looking For

• Previous experience coordinating interviews and recruitment processes.
• Experience using Workday.
• Strong organisational and administrative skills.
• Excellent attention to detail.
• Strong communication skills in English, both written and verbal.
• Ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office applications.
• Willingness and ability to travel to the Frankfurt office as required.

Qualifications & Experience

• Bachelor's degree or equivalent professional experience.
• CIPD qualification (or local equivalent) or currently working towards one.
• Minimum of 2 years' experience in HR Administration, Recruitment Coordination, Talent Acquisition support, or a similar role.

Why Join?

• Opportunity to work within an international and collaborative environment.
• Varied and engaging role supporting both HR and Talent Acquisition functions.
• Exposure to multiple countries, cultures, and business stakeholders.
• Professional development and growth opportunities.
• Flexible working environment with a strong focus on teamwork and employee experience.

We welcome applications from all qualified candidates and are committed to creating an inclusive workplace where everyone can thrive.

Start Date: 1 January 2027

Location: Germany with travel to Frankfurt