HR Operations Specialist Retail (m/f/d)

Avantgarde; München; Hybrid; EUR 42,000 - 64,000; Full time

Benefits offered by this job

Remote work options

Company bike

Body & Soul membership

Discount offers

Team events

Munich rooftop terrace with barista

Job summary

Avantgarde in Germany is seeking an organized HR Administrator to manage onboarding through offboarding, contracts, and payroll coordination. You will maintain HR data, support employees and managers, and help drive HR process improvements.

The role requires a business apprenticeship or HR degree, and proficiency with MS Office and HR systems such as Personio or Quinyx. German language skills are essential, with English as a plus.

Qualifications

• Completed business apprenticeship or HR-related degree.
• Some practical experience in HR administration.

Responsibilities

• Support employee lifecycle from onboarding to offboarding with accurate HR processes.
• Draft employment contracts, amendments, certificates, and references with timely processing.
• Maintain HR master data and digital personnel files, ensuring data quality.
• Prepare monthly payroll in collaboration with payroll accounting and verify hours/absences.
• Serve as point of contact for employees and managers on admin HR questions; support HR initiatives.
• Contribute to digitization and continuous improvement of HR processes.

Skills

HR administration

Onboarding & offboarding

Contract management

Payroll processing

HR systems (Personio/Quinyx)

MS Office

German language

Education

Business apprenticeship or HR degree

Tools

Personio

Quinyx

Job description

The AVANTGARDE Group, with its portfolio of specialized agencies, is a major player in the experience economy. AVANTGARDE is a globally operating corporate group with more than 650 employees at 13 locations worldwide. In addition to AVANTGARDE Germany, the agency division includes other agency brands such as Trendbüro and Slash.Digital, offering a wide range of solutions and services. AVANTGARDE covers all physical and digital touchpoints along the customer journey.

Our Mission: „Crafting Stories. Shaping Spaces. Creating Fans."

Imagine

…you’re an important part of our HR team and ensure that everything runs smoothly behind the scenes at our retail touchpoints across Germany. With your organizational skills, structured approach to work, and attention to detail, you keep everything under control even when things get hectic.

You’ll support our employees from onboarding through offboarding, handle HR administration reliably, and ensure that our HR processes run efficiently and professionally. You’ll work closely with our HR team and retail managers, contributing your own ideas to continuously improve our processes.

In short: You’re an organizational whiz, a problem-solver, and a team player all rolled into one—and you’ll ensure that our HR processes run just as smoothly as our on-site teams.

Your Tasks

• Employee Lifecycle: You’ll support our employees from onboarding through offboarding and ensure the smooth administrative execution of all HR processes.
• Contract Management: You’ll draft employment contracts, contract amendments, certificates, and employment references, and ensure they are processed accurately and on time.
• HR Administration & HR Systems: You will maintain our HR master data and digital personnel files and ensure high data quality in our HR systems.
• Payroll & Time Tracking: You will prepare the monthly payroll in collaboration with our payroll accounting team and verify working hours and absences.
• Employee Support & HR Assistance: You will serve as the point of contact for our employees and managers regarding administrative HR questions and provide support in implementing HR-related initiatives.
• HR Processes & Projects: You will contribute your own ideas, optimize existing processes, and actively participate in the digitization and further development of our HR processes.

Your Profile

• Education & Experience: You have completed a business apprenticeship, ideally with a focus on human resources, or hold a degree in HR, business, or a related field.
• HR Knowledge: You have some practical experience in HR administration and, ideally, a basic understanding of labor law and payroll processing.
• Digital Skills: You are proficient in MS Office and, ideally, already have experience with HR systems such as Personio or Quinyx.
• Organization & Accuracy: You work in a structured, independent, and meticulous manner and can maintain a clear overview even when juggling multiple tasks simultaneously.
• Communication & Service Orientation: You’re a team player, enjoy communicating with employees and managers, and find pragmatic solutions. You handle confidential information responsibly.
• Language Skills: You have very good written and spoken German skills. Knowledge of English is a plus.

Benefits

• Bye-bye boredom—we offer flexible work arrangements such as the option to work from home, flexible scheduling, and job rotatio
• Feeling the urge to travel? With us, you have the opportunity to work remotely from anywhere in the world for up to 3 weeks per year
• Cycling through the countryside, working up a sweat at the gym, or going on a shopping spree—the company bike, a discounted Body & Soul membership, and numerous discount offers make it all possible
• Be part of our legendary team and company events. These are all about finding inspiration, exchanging ideas, and networking
• And don’t forget: With us, you’ll spend your coffee and lunch breaks on Munich’s most beautiful rooftop terrace, complete with its own barista and real sheep