HR Coordinator (Fixed Term)

Triton Partners; Frankfurt; Vor Ort; EUR 45.000 - 55.000; Vollzeit

Zusammenfassung

A leading investment firm in Frankfurt seeks a proactive HR Coordinator for a fixed term of 20 months. The successful candidate will manage HR processes including recruitment, onboarding, and employee lifecycle management. Ideal applicants will have HR experience, an understanding of German employment law, and excellent communication skills in English and German. This role demands attention to detail and the ability to thrive in a fast-paced environment, with a focus on integrating smoothly within a larger HR team.

Leistungen

Equal opportunity employer

Supportive work culture

Qualifikationen

• Must have high level of accuracy, organisation and attention to detail.
• Experience with core HR processes and willingness to learn.
• Must be able to handle sensitive and confidential information.

Aufgaben

• Administer and manage the end-to-end employee life cycle activities.
• Support the recruitment process for assigned business areas.
• Conduct induction sessions and exit interviews.

Kenntnisse

High level of accuracy

Strong initiative

Excellent verbal and written communication skills in English and German

Ability to thrive in a fast-paced environment

Ausbildung

Experience working in HR

Knowledge of German employment law

Tools

Workday

Microsoft Teams

Jobbeschreibung

Working in partnership to build better businesses.

Triton is an investment firm that believes in engaging with boards, managers and employees to build better businesses. We are entrepreneurs who invest capital where we can see an opportunity to create long-term value. We believe Triton is a great place to work and we want our team to be entrepreneurial, enjoy being part of a collective effort, inspire and challenge each other, and to bring an international mindset.

The Role

We are looking for a fixed term HR Coordinator to support in Frankfurt for 20 months.

The HR Coordinator is a key team member supporting the day-to-day delivery of the core HR processes across Frankfurt, Stockholm, Oslo, Mainland, and Amsterdam. The successful applicant will work directly with the HR Officer and HR Business Partner (HRBP) for the Investing Functions and West Park Services.

We are looking for a proactive individual who can integrate seamlessly within a larger HR team and ensure smooth HR administration on a variety of activities spanning the end-to-end employee lifecycle, including recruitment, onboarding and L&D. The successful candidate must possess the ability to manage tasks independently, prioritise their own workload, identify and mitigate risks and continuously seek ways to improve processes.

Primary Responsibilities

HR Administration

• Administer and manage the end-to-end employee life cycle activities including, onboarding, offboarding, changes to terms of employment, Family Friendly Leave etc. whilst keeping in mind current employment law and local regulations.
• Responsible for managing contractors and other contingent worker contracts, monitoring visa expirations and ensuring ongoing compliance with regulations and company policies.
• Manage employee information both electronically (Workday, SharePoint) and physically (personnel files) ensuring the appropriate confidentiality and data protection is maintained.
• Produce and manage documentation related to HR processes. This includes regulatory references and documentation relating to SMCR requirements.
• Conduct induction sessions for new joiners and exit interviews for leavers. Collate information from exit interviews and report findings.
• Support the HR Operations Officer in the design and implementation of process and system enhancements.
• Ensure all Payroll inputs are processed, and Payroll have the correct documentation to process monthly payroll efficiently.
• Oversee the HR shared inbox, serving as a main contact for incoming queries and providing timely responses.
• Processing training requests and organising study agreements. Maintain the Learning and Development tracker and L&D records in Workday.

Recruitment

• Support our Early Career Development Manger to coordinate the end-to-end recruitment process for assigned business areas, ensuring that each step is completed efficiently and accurately.
• Maintain the recruitment database, ensuring all candidate information is up-to-date and at the correct stage in the process.

Wider HR Team Support

• Prepare materials to support business cycle activities as required. This includes presentation decks and various types of employee related documentation.
• Updating the HR intranet and maintaining policy documents and Handbooks.
• Completing the weekly internal HR newsletter on a rota basis with other HR Coordinators.
• Supporting on various projects across the team.

Skill Set / Experience

• High level of accuracy, organisation and attention to detail.
• Ability to thrive in a fast-paced environment, demonstrated ability to prioritise competing demands and meet deadlines whilst remaining agile.
• Strong initiative and ownership of responsibilities; must exhibit a proactive, positive attitude towards completing tasks, planning ahead for potential risks and knowing when to escape.
• Able to handle sensitive and confidential information.
• Ability to work proactively, collaboratively and flexibly as part of a team.
• Keen curiosity to build a career within HR and willing to learn.
• Experience working in HR with moderate knowledge of core HR processes and some understanding of German employment law.
• Excellent verbal and written communication skills in English and German.
• Advanced knowledge of Microsoft suite and Teams.
• Experience with Workday is an advantage.

Triton is an equal opportunity employer. We recognise that diversity is key to our continued success, and strive to maintain a fair and equitable recruitment process for all applicants.