From 1.1.27: Office Administrator (Working Language DE or EN)

Platanus Schule; Berlin; Hybrid; EUR 29.000 - 42.000; Vollzeit

Zusammenfassung

Platanus Schule in Berlin seeks an Office Administrator who speaks German or English to join the school office. The role covers front desk, records, attendance, and daily administration.

The ideal candidate has completed training as an office administrator or a foreign language secretary and is proficient in MS Office (Excel, Word, Outlook) and MS Teams, with strong communication in German and English.

Qualifikationen

• Training as an office administrator or training as a foreign language secretary.
• Experience in office/administrative tasks and customer contact.
• Proficiency with MS Office (Excel, Word, Outlook) and MS Teams.

Aufgaben

• General office duties: reception, visitors, correspondence, incoming mail, filing.
• Administrative tasks in school environment: attendance, student files, database, intranet.
• Communicate with parents, students, staff in German and English; with authorities and partners (primarily German).
• Annual and ongoing calculation of school fees and accounts receivable management.
• Support the school principals with organizational/administrative tasks.
• Assist with organizing and preparing school events and festivals.

Kenntnisse

Organisational talent

Team spirit

Communication skills

Willingness to learn

Flexibility

Independence

Ausbildung

Office administrator training

Foreign language secretary training

Tools

MS Office

Excel

Word

Outlook

MS Teams

Jobbeschreibung

From 1.1.27: Office Administrator (Working Language DE or EN)

We are looking for a motivated and experienced German- or English-speaking Office Administrator to join our office team in administration and the school office. The position is initially a parental leave cover, with the option of an extension.

We offer a full-time or part-time position with 35–40 hours per week. Depending on the area of responsibility, working hours start at 7:45 or 8:00 am.

Your Responsibilities

• General office duties, e.g. reception services, welcoming visitors in person and by phone, correspondence, incoming mail and filing
• Administrative tasks in the school environment, e.g. attendance management, maintaining student files and records, the student database and school intranet
• Communication with parents, students and staff in German and English, as well as with authorities and external partners, primarily in German
• Annual and ongoing calculation of school fees and accounts receivable management
• Supporting the school principals with organisational and administrative tasks
• Supporting the organisation and preparation of school festivals and other school events

Following a thorough induction into our office, school and administrative procedures, you will take on your own areas of responsibility. At the same time, our diverse school environment regularly brings new projects and tasks that can be taken on in addition to the recurring responsibilities.

Depending on your skills, experience and interests, these tasks are distributed within the office team. This makes the position varied, responsible and diverse, offering an exciting role in a lively school environment.

Your Profile

Have you completed training as an office administrator or training as a foreign language secretary? In addition, you have a solid background in both office and administrative activities as well as in customer contact, with MS Office (especially Excel, Word, Outlook) and MS Teams? You are very familiar and open to new digital application programs?
You have native level or at least C1- language skills in German or English and good language skills in the other language? You also have organizational talent, team spirit, commitment, communication skills, willingness to learn, flexibility and independence?