Financial Assistant - HRC Cologne

Hard Rock International; Köln; Vor Ort; EUR 28.000 - 38.000; Vollzeit

Benefits dieser Stelle

Benefits package

Zusammenfassung

Hard Rock International is seeking a Financial Assistant in the Köln cafe to support accounting, payroll, and HR functions. You will work under the General Manager and Regional Financial Controller, ensuring compliance with company policies and maintaining financial controls.

Responsibilities include audits, payroll processing, and liaising with auditors, while handling invoices, hires, reconciliations, and HR files. A cafe/hospitality background and strong Excel skills are preferred.

Qualifikationen

• Minimum 2 years bookkeeping experience, hospitality exp is a plus.
• Working knowledge of Word and intermediate or higher level Excel is required.
• Experience in a cafe/restaurant or hospitality setting preferred.

Aufgaben

• Perform regular steps from the company audit program and report exceptions to the General Manager.
• Ensure hourly hiring process is performed and documented per policy.
• Complete the fortnightly payroll process via templates with the payroll bureau.
• Report employee relations issues, public liability and workers' compensation to the General Manager and Corporate contact.
• Coordinate with auditors during visits and implement corrective actions.
• Enter invoices into Infinium accurately with proper approvals.
• Enter new hires into the People Management system with approvals.
• Complete monthly House Account reconciliation and follow up on at-risk receivables.
• Maintain personnel, vendor invoices, HR compliance files and other required filings.
• Present a professional image to employees, management and guests.
• Attend relevant functions and meetings related to your responsibilities.
• Work as a team to deliver a great guest experience and workplace.

Kenntnisse

Motivation

Confidentiality

Judgment

Stability under pressure

Time management

Communication

Active listening

Presentation skills

Ausbildung

Bookkeeping experience

Excel proficiency

Word proficiency

Tools

Infinium

Cbord

ADP Payroll

Jobbeschreibung

Our team members are the key to our company's success, and their health and well-being, as well as that of their families, is very important to us. We offer a comprehensive benefits package that allows our team members stay healthy, plan for their future and maintain a healthy work-life balance. Benefits may vary with employment status. To see our full list of Team Member Benefits please visit our career site https://www.gotoworkhappy.com/benefits.

Job Description

The financial assistant has a dual direct reporting line to the general manager and the Regional Financial Controller. The general manager and the Regional Financial Controller will make all financial Assistant employment decisions including hiring, review, & termination jointly. The general manager remains the primary reporting line from an operational standpoint while the reporting line to corporate provides the financial assistant with a measure of independence regarding maintaining company policy within the Cafe. Under a standardized format, the Financial Assistant performs specific, required duties in the Cafe related to Accounting, Payroll and Human Resources. In addition to those duties, the Financial Assistant has day-to-day oversight responsibility for the financial and administrative controls at the Cafe to include controls regarding Cash, Accounts Receivable, Inventory and Human Capital.

Primary Responsibilities

• Performing steps from the Company audit program on a regular basis (observe Cafe safe count, test inventory, etc.) and reporting exceptions to the General Manager for corrective action in order to maintain Cafe compliance with Company policy.
• Ensuring that the hiring process for hourly employees is performed and documented in compliance with Company policy.
• Completing the fortnightly payroll process by gathering data, utilizing templates and liaising with the payroll bureau.
• Ensuring that the Cafe employee relations issues, public liability and worker's compensation issues, and other potential liabilities are reported promptly to the General Manager and the appropriate Corporate contact in compliance with Company policy.
• Working as the liaison with Hard Rock auditors and external auditors during the audit visits. After completion of any audit, responsible for working with the General Manager to ensure that corrective action is taken on all audit exceptions to maintain compliance with applicable policies.
• Responsible for specific financial and administrative duties within the Cafe, to include:
  • Accurately entering invoices into Infinium in a timely manner while ensuring that the proper approvals are documented per Company policy.
  • Accurately entering new hires into people management systems in a timely manner ensuring that the proper approvals are present per Company policy.
  • Completing or reviewing the House Account reconciliation on a monthly basis, notifying the General Manager of any at-risk receivables and making sure that action is taken to collect payment.
  • Maintaining files, per Company Policy, for personnel files, vendor invoices, Human Resources compliance files and other required filings.
  • Present a professional image to employees, management and guests.
  • Attend functions and meetings that are focused on the areas of the business that you will have administrative responsibility for.
  • Work as a team, helping all employees to complete the required activities that provide a great guest experience and workplace.

Experience, Education, and Certifications

• Minimum 2 years bookkeeping experience or equivalent (Experience within the hospitality industry is an advantage).
• Working knowledge of Word and intermediate or higher level of Excel is required.

Skills

• Highly motivated, energetic and willing to learn.
• Ability to maintain confidentiality.
• Ability to use independent judgment and initiative.
• Ability to work with interruptions in a high-energy environment.
• Ability to process new information quickly.
• Strong organizational skills.
• Must possess strong communication and listening skills.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Preferred Experience

Experience with the following would be advantageous: Infinium, Cbord, ADP Payroll.

Be Iconic represents the roots of our culture. The Seminole Tribe of Florida remains the only unconquered tribe in the United States of America. The Tribe established Seminole Gaming in 1979, when it opened the first high-stakes bingo hall in the United States. Building on its rich heritage of courageous and groundbreaking achievements, the Seminole Tribe of Florida acquired Hard Rock International in March 2007 - the first transaction of its kind by a Native American tribe. Today, Hard Rock International remains one of the most globally recognized companies in the world, with Hard Rock Hotel, Casino, Cafe and Rock Shop venues in over 74 countries. With the continued growth of Seminole Gaming and Hard Rock International, Seminole Hard Rock Support Services was created to support all of our brands and lines of business. With the largest global footprint in the hospitality industry for over 50 years, our number-one job is to bring fun and excitement to our team members and our guests.