Executive Assistant to the CEO (human)

Neura Robotics; Riederich; Vor Ort; EUR 50.000 - 80.000; Vollzeit

Zusammenfassung

NEURA Robotics is seeking an Executive Assistant to support the CEO with calendar management, travel coordination, meeting prep, and cross-functional liaison work. The role requires discretion, strong organizational skills, and fluency in English and German.

You will manage complex schedules, screen communications, and organize executive events while collaborating with heads of departments. This position is ideal for a proactive, hands-on professional in a fast-scaling robotics company.

Qualifikationen

• Several years of experience supporting C-level executives (Executive Assistant or Chief of Staff).
• Discretion and ability to handle confidential information.
• Excellent English and German communication skills.

Aufgaben

• Own the CEO's calendar end-to-end and resolve conflicts.
• Plan and manage domestic and international travel itineraries.
• Prepare briefing materials and agendas for meetings and board sessions.
• Screen and prioritize emails and requests for CEO attention.
• Coordinate with department heads and track action items.
• Handle confidential documents with discretion.
• Organize executive offsites and high-profile engagements.
• Support special projects and initiatives as needed.

Kenntnisse

Executive support

Calendar management

Travel coordination

Meeting preparation

Communication

Cross-functional coordination

Confidentiality

Event planning

Ad hoc projects

Tools

Microsoft 365

Teams

Travel management tools

Jobbeschreibung

At NEURA Robotics, our CEO moves fast across strategy, investor relations, product vision, and global partnerships. We're looking for a highly organized, discreet, and proactive Executive Assistant to keep pace with that momentum — someone who can anticipate needs, manage complexity, and act as a trusted right hand at the center of a fast-scaling robotics company.

Your Mission & Challenges

• Calendar & time management: Own the CEO's calendar end-to-end, proactively resolving conflicts and prioritizing what matters most across a demanding, fast-changing schedule.

• Travel coordination: Plan and manage complex domestic and international travel itineraries, anticipating logistics before they become problems.

• Meeting preparation: Prepare briefing materials, agendas, and follow-ups for board meetings, investor calls, and executive leadership sessions.

• Communication gatekeeping: Screen and prioritize incoming correspondence, emails, and requests, ensuring the CEO's attention goes where it's needed most.

• Cross-functional coordination: Act as a liaison between the CEO's office and department heads, tracking action items and following up to ensure deadlines are met.

• Confidential document handling: Manage sensitive business, legal, and strategic documents with the highest level of discretion and confidentiality.

• Event & offsite planning: Organize executive offsites, leadership meetings, and high-profile external engagements.

• Ad hoc project support: Step into special projects and initiatives as needed, bringing structure to ambiguous or fast-moving situations.

What We Can Look Forward To

• Experience: Several years of experience as an Executive Assistant, Chief of Staff, or similar role supporting C-level executives, ideally in a startup or scale-up environment.

• Discretion: Proven ability to handle highly confidential information with judgment and integrity.

• Organization: Exceptional organizational skills with the ability to juggle competing priorities without dropping the ball.

• Communication: Excellent written and verbal communication skills in English and German.

• Composure: A calm, solutions-oriented approach when things move fast or plans change last minute.

• Tech-savviness: Confident with modern productivity and collaboration tools (e.g., Microsoft Workspace, Teams, calendar and travel management tools).

• Mindset: A hands-on, no-task-too-small attitude paired with the judgment to operate at an executive level.