Executive Assistant

Resaro International; München; Vor Ort; EUR 45.000 - 60.000; Vollzeit

Zusammenfassung

Resaro International in Munich seeks an Executive Assistant to support our two Co-CEOs across Germany and Singapore. You will coordinate calendars, travel, and bilingual communications, acting as a central point for executive office activities.

The role blends traditional executive support with operational and project work, offering exposure to how an AI company is built and run. 1–2 years in an EA or similar role is expected, with HubSpot, Jira, and Slack familiarity a plus.

Qualifikationen

• 1 to 2 years of experience as an Executive Assistant or in a comparable role.
• Strong organisational skills with ability to manage multiple threads and deadlines.
• Clear written and verbal German and English; ability to represent CEOs to external stakeholders.
• Analytical mindset for structuring questions and turning research into decisions.
• Hands-on, autonomous worker capable of operating in a fast-paced environment.
• Comfort working asynchronously across time zones and with tools like Slack, Jira, and email.
• Discretion and sound judgement when handling confidential information.

Aufgaben

• Support to Co-CEOs in Germany and Singapore, managing calendars across time zones.
• Plan travel, prepare schedules, and provide travel overviews for executives.
• Coordinate bilingual correspondence with partners, authorities and vendors.
• Arrange speaking engagements, conference appearances, and briefings.
• Support business development activities, including CRM uploads and outreach tracking.
• Prepare briefings, notes, and summaries for Europe team calls and advisory meetings.
• Coordinate office administration with Finance and external advisors; office logistics in Munich.

Kenntnisse

Organisational skills

Bilingual German/English

Communication

Time zone coordination

Autonomous working

Discretion and judgement

Tools

HubSpot CRM

Slack

Jira

Jobbeschreibung

About Us

Resaro was founded on the belief that AI will change the world in ways we cannot even imagine, but every new technology needs safeguards to advance.

Resaro builds custom AI testing software that helps organisations validate the performance, robustness, and safety of mission-critical AI systems, spanning computer vision, generative AI, and autonomous systems.

Our clients include government, military, and commercial organisations deploying AI in high-stakes environments. We work through embedded teams deployed on-site or closely integrated with our clients.

The Role

We're looking for an Executive Assistant to support our two Co-CEOs, based in Munich and Singapore.

You'll be the central point of coordination for the CEO office, keeping both leaders aligned across a 6 to 7 hour time difference and supporting the wider team in business development, external engagements, and company administration.

The role combines classic executive support with a growing share of operational and project work, and gives you exposure to how an AI company is built and run.

What You'll Do

Support to Co-CEOs in Germany and Singapore (ca. 40%)

• Manage the calendars, meeting requests, and priorities of both Co-CEOs across multiple time zones.
• Plan and coordinate business travel, and prepare clear schedule and travel overviews.
• Handle bilingual (German and English) correspondence with partners, government stakeholders, authorities, and vendors on behalf of the CEOs.
• Coordinate the CEOs' speaking engagements and conference appearances, from speaker profiles and submissions to organiser calls and briefings.

Business Development (ca. 40%)

• Support outreach campaigns operationally: preparing target lists, procuring contact data, managing CRM uploads (HubSpot), and tracking pipeline and event activity.
• Take on research-based special projects, such as market expansion analyses and competitive landscape reviews.
• Support the organisation and promotion of our own events and partner formats, such as webinars, workshops, and meetups.

Team and Office Support (ca. 20%)

• Prepare briefings, meeting notes, and summaries, including for internal formats such as our Europe team calls or meetings of the advisory board.
• Coordinate administrative matters for our German entity together with Finance and external advisors, such as notary appointments and employee benefits.
• Support the Munich office, including hardware procurement, onboarding logistics, and team events.

What We're Looking For

• 1 to 2 years of experience as an Executive Assistant or in a comparable assistant, coordination, or project role, for example at a startup, a political institution, a foundation, or an international organisation.
• Strong organisational skills, with the ability to keep track of and prioritize many parallel threads and follow them through to completion.
• Clear and precise written and verbal communication in German and English, and the confidence to represent the CEOs towards senior external stakeholders.
• An analytical mindset: you can structure open questions and turn research into clear, decision-ready material.
• A hands-on mentality, e.g. from experience in a fast-paced working environment or organizational volunteer experience.
• Comfort working asynchronously with colleagues in another time zone and communicating clearly over Slack, Jira, and email.
• Discretion and sound judgement in handling confidential information.

Nice to Have

• Familiarity with German public administration, defence, or critical infrastructure (KRITIS) environments.
• Experience with CRM systems such as HubSpot.
• Experience using AI tools to make recurring work more efficient.
• Experience organising events or coordinating speaking engagements.

Our Hiring Blueprint

We have deliberately tightened our hiring bar. Every person we bring on should meet these standards:

• Communication and handover: You document your work clearly and leave it in a state a colleague can pick up.
• Independent operation: You work autonomously with minimal supervision, manage ambiguity, and know when to elevate.
• T-shaped profile: Depth in coordination and executive support, plus working knowledge across business development, operations, and administration.

Resaro is an Equal Opportunity Employer. We respect each individual and support the diverse cultures, perspectives, skills and experiences within our teams.