Enabling flow state for the CEO

Inceptive; Berlin; Vor Ort; EUR 52.000 - 66.000; Vollzeit

Zusammenfassung

Inceptive is seeking an Executive Assistant to support the CEO from our Berlin office. You will manage calendars, travel plans, and communications, ensuring the CEO’s time is optimized across multiple engagements.

You will work closely with the CEO, handle confidential information with integrity, and coordinate with teams across functions and borders. Fluency in English and German is required, with readiness to travel internationally.

Qualifikationen

• A proactive, CAN DO mindset: “where there is a will, there is a way.”
• Creative problem‑solving skills and a sharp eye for detail.
• Excellent project management — logistics, details and coordination.
• Autonomous, organized and proactive approach.
• Fluent in English and German; comfortable in an international environment.
• Willingness to travel internationally; legal work authorization in Germany.

Aufgaben

• Holistic time optimization, including agenda and travel management across engagements.
• Protect CEO's time and prioritize attention where it matters most.
• Track internal and external demands, coordinate with CEO, communicate priorities.
• Communicate and coordinate across a wide range of projects.
• Find options and recommendations when obstacles arise.
• Coordinate local and international travel and logistics.
• Travel frequently with the CEO to provide support as needed.
• Occasional work across varying time zones and ad hoc projects.

Kenntnisse

Can‑do mindset

Creative problem solving

Project management

Organized & proactive

Adaptability

Strong communication

Tech savvy

English & German fluency

Travel readiness

Confidentiality & integrity

Driver's license & work authorization

Jobbeschreibung

At Inceptive, you will help pioneer the next generation of AI-designed drugs, with the potential to positively impact billions of people, as part of a collaborative, antedisciplinary team building our biological software.

This is a unique opportunity to work closely with our CEO and be part of one‑of‑a‑kind experiences that you wouldn’t encounter in most jobs. You will collaborate with him to prioritize, seek solutions, and optimize his life through effective administrative and creative support.

You are a proactive and highly organized person who enjoys working in a fast‑paced environment with a variety of tasks at hand. You are a communicator and problem‑solver who is ready for whatever situations come your way, big and small.

People are your thing. You appreciate all kinds of humans and have a tendency to help and support. You realize that if you help make the CEO’s life smoother and easier, your impact can be tremendous.

Tech is also your thing. You use all kinds of tools and apps with ease, are good at getting the details right and clear, and have a thirst for learning more about what’s on the cutting edge.

Put more simply: you’ll get to do cool things.

Your mission, should you choose to accept it

• Holistic time optimization, including agenda and travel management across multiple engagements
• Vigilance in protecting the CEO’s time and focusing his attention where it matters most
• Tracking internal and external demands, prioritizing in collaboration with the CEO, and communicating decisions and priorities to various stakeholders
• Communication and coordination across a wide range of projects
• Finding ways to make things happen. When you hit an obstacle, your instinct is to figure out what would make it possible and come with options and a recommendation
• Coordinating local and international travel and logistics
• Frequently traveling with the CEO when useful to provide support and assistance
• Willingness to work varying time‑zone hours, depending on CEO’s needs as appropriate
• Ad hoc projects and tasks

Qualifications

• A proactive, CAN DO mindset: “where there is a will, there is a way.”
• Creative problem‑solving skills
• Excellent project management skills — excels in logistics, details and coordination
• An organized, autonomous and proactive approach
• The adaptability and agility to perform in a fast‑paced environment, manage competing demands and priorities, and know when and how to say no
• Great communication skills, with the ability to manage expectations and build trust
• Tech savvy and fast at learning to use new tools
• Comfort working in an international and multicultural environment
• A high level of integrity and an understanding of the importance of confidentiality
• Have a nothing is impossible attitude
• Fluent in English and German
• Availability to travel internationally, including to the United States on short notice without needing advance visa arrangements
• Legal authorization to work in Germany and a valid driver’s license

Previous Executive Assistant experience is important, but the number of years is not. We care much more about what you have done and what you are capable of. If you think you would be great at this job, we encourage you to apply.