Executive Assistant, Preparatory Accounting

Jobtailor; München; Vor Ort; EUR 48.000 - 72.000; Vollzeit

Zusammenfassung

Jobtailor in Munich is seeking an organized executive assistant with a focus on corporate governance. You will manage legal documents, coordinate with tax advisors and HQ Finance, and keep a comprehensive compliance calendar across jurisdictions.

You will also handle signature workflows and prepare shareholder resolutions and minutes. The role requires strong German (C2) and very good English, plus a valid driver’s license.

Qualifikationen

• Experience in executive/finance/corporate governance roles.
• Highly organized and structured, with independent work style.
• German language at C2 level and very good English.

Aufgaben

• Manage and maintain corporate legal documents and registers.
• Serve as central contact for tax advisors and HQ Finance, monitor deadlines.
• Maintain compliance calendar across jurisdictions and support structuring decisions.
• Coordinate signatures (DocuSign) and prepare resolutions, minutes, powers of attorney.
• Arrange travel and appointments for CFO, file receipts and documents.

Kenntnisse

Executive support

Legal documents

Calendar management

German C2

Jobbeschreibung

Responsibilities

• Manage and maintain the corporate legal documents and registers of our companies in a well‑organized filing system.
• Serve as the central point of contact for our tax advisors / HQ Finance and monitor statutory deadlines (annual financial statements, commercial register, etc.).
• Maintain our compliance calendar across all jurisdictions and provide well‑founded data for decisions related to structuring.
• Manage signature processes (e.g., via DocuSign) and prepare shareholder resolutions, minutes, and powers of attorney.
• Organize travel and appointments for our CFO and ensure proper filing of receipts and supporting documents.

Requirements

• Prior experience in a comparable position, e.g., as an executive assistant or in Legal/Finance/Corporate Governance.
• High degree of organizational talent and a structured, independent way of working.
• German at least C2 level and very good English.
• Valid driver’s licence.