Executive Assistant – Corporate & Finance Operations

Jobtailor; Deutschland; Vor Ort; EUR 55.000 - 90.000; Vollzeit

Zusammenfassung

Jobtailor is seeking an experienced Executive Assistant to support senior executives in a fast-paced corporate environment in Germany. You will manage calendars, coordinate meetings and travel, prepare reports, and maintain documentation while safeguarding confidentiality and accuracy.

The role demands strong organization, excellent communication, and the ability to work independently with minimal supervision, using Excel, Google Workspace, Zoom, and AI tools.

Qualifikationen

• 5+ years of experience as an Executive Assistant, Corporate Administrator, Operations Coordinator, or similar role.
• Background in corporate, finance, consulting, investment, legal, or professional services environments.
• Strong business acumen and ability to anticipate executive needs.
• Advanced attention to detail with a proven track record of producing accurate work.
• Excellent organizational, time-management, and multitasking skills.
• Strong written and verbal communication skills.
• High level of discretion, professionalism, and confidentiality.
• Ability to work independently with minimal supervision.
• Technical Skills
• Advanced Microsoft Excel proficiency.
• Experience creating and maintaining tracking spreadsheets and reporting tools.
• Strong document management and research skills.
• Proficiency with Google Workspace, Zoom, and AI productivity tools such as ChatGPT.

Aufgaben

• Manage executive calendars, meetings, travel arrangements, and scheduling.
• Prepare reports, presentations, and business documentation.
• Track deadlines and ensure critical tasks are completed on time.
• Coordinate follow-ups and action items across multiple projects.
• Assist with company formations, entity registrations, and corporate filings.
• Maintain corporate records and compliance documentation.
• Complete banking, registration, and compliance-related paperwork accurately.
• Liaise with attorneys, accountants, and external service providers.
• Maintain deal pipelines, project trackers, and reporting spreadsheets.
• Assist with data analysis, reporting, and business administration.
• Work with financial information including revenue, expenses, and profitability metrics.
• Support investment, acquisition, and corporate development initiatives as required.
• Review contracts and identify key differences between document versions.
• Summarize legal, financial, and operational documents.
• Coordinate communication between internal and external stakeholders.
• Maintain organized digital filing systems and document repositories.
• Utilize tools such as ChatGPT, Excel, Zoom, and Google Workspace to improve efficiency.
• Conduct research and present findings and recommendations.
• Identify opportunities to streamline administrative and operational processes.

Kenntnisse

Executive support

Calendar management

Communication

Attention to detail

Discretion

Tools

Microsoft Excel

Google Workspace

Zoom

ChatGPT

Jobbeschreibung

Responsibilities

• Manage executive calendars, meetings, travel arrangements, and scheduling.
• Prepare reports, presentations, and business documentation.
• Track deadlines and ensure critical tasks are completed on time.
• Coordinate follow-ups and action items across multiple projects.
• Assist with company formations, entity registrations, and corporate filings.
• Maintain corporate records and compliance documentation.
• Complete banking, registration, and compliance-related paperwork accurately.
• Liaise with attorneys, accountants, and external service providers.
• Maintain deal pipelines, project trackers, and reporting spreadsheets.
• Assist with data analysis, reporting, and business administration.
• Work with financial information including revenue, expenses, and profitability metrics.
• Support investment, acquisition, and corporate development initiatives as required.
• Review contracts and identify key differences between document versions.
• Summarize legal, financial, and operational documents.
• Coordinate communication between internal and external stakeholders.
• Maintain organized digital filing systems and document repositories.
• Utilize tools such as ChatGPT, Excel, Zoom, and Google Workspace to improve efficiency.
• Conduct research and present findings and recommendations.
• Identify opportunities to streamline administrative and operational processes.

Requirements

• 5+ years of experience as an Executive Assistant, Corporate Administrator, Operations Coordinator, or similar role.
• Background in corporate, finance, consulting, investment, legal, or professional services environments.
• Strong business acumen and ability to anticipate executive needs.
• Advanced attention to detail with a proven track record of producing accurate work.
• Excellent organizational, time-management, and multitasking skills.
• Strong written and verbal communication skills.
• High level of discretion, professionalism, and confidentiality.
• Ability to work independently with minimal supervision.
• Technical Skills
• Advanced Microsoft Excel proficiency.
• Experience creating and maintaining tracking spreadsheets and reporting tools.
• Strong document management and research skills.
• Proficiency with Google Workspace, Zoom, and AI productivity tools such as ChatGPT.
• Comfortable learning and adapting to new software and technology platforms.