Executive Assistant & Office Manager (Hamburg)

DKSH; Hamburg; Hybrid; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

A leading international firm is seeking an Executive Assistant & Office Manager in Hamburg. You will support the European and German business leaders by managing various administrative tasks. The ideal candidate is organized, has proven experience in a similar role, and is fluent in German and English. This role offers flexible working arrangements, a centrally located office, and comprehensive benefits including health insurance and gym membership.

Leistungen

Flexible working arrangements

Health insurance coverage

Gym membership with Urban Sport Club

Paid public transport ticket

Holiday pay and lunch vouchers

Qualifikationen

• Proven experience in an executive assistant position.
• Strong organization and communication skills.
• Ability to work in a multicultural environment.

Aufgaben

• Support business leaders with administrative tasks.
• Handle travel arrangements.
• Prepare meeting materials and documentation.
• Manage company fleet and office supplies.
• Organize company events.

Kenntnisse

Proficient with MS Office tools

Fluent in German and English

Experience in a similar position

Solution-oriented

Independent and efficient work

Jobbeschreibung

About DKSH

DKSHs purpose is to enrich peoples lives. For 160 years we have been marketing selling and distributing high-quality products and brands for multinational and Fortune 500 companies. Through our Business Units Consumer Goods Healthcare Performance Materials and Technology we deliver sustainable growth for our partners. We contribute to improving the quality of life for our employees and people in the local communities in which we operate. Headquartered in Switzerland DKSH is publicly listed and operates in 36 markets across Asia Pacific Europe and North America. We employ over 28000 specialists and produced net sales of CHF 11.1 billion in 2024.

Job Summary

Are you a master of calendars and office organisation Join us in Hamburg as an Executive Assistant & Office Manager . As an essential support for our European and German business leaders for the DKSH Performance Materials Business Unit you will tackle diverse administrative tasks proactively ensure our offices run efficiently and stay full of energy.

General Responsibilities

• Support European and German business leaders with a wide range of administrative and organizational tasks including email management appointment scheduling and tracking pending items
• Handle end to end travel arrangements including flights hotels and credit card claims
• Prepare meeting materials proactively draft and consolidate presentation slides and update relevant documents
• Manage company fleet including administration and coordination of vehicles
• Lead office-related projects from planning and vendor sourcing to execution and progress monitoring
• Organise company events team outings
• Serve as the first point of contact for general calls and office reception
• Maintain office supplies postage and food & beverage orders across German offices
• Process invoices and manage vendors for fleet and general office needs

Functional Skills and Knowledge

• Proven experience in a similar position preferably at the executive level
• Proficient with MS Office tools
• Responsible integral loyal and discreet personality
• Precise solution-oriented extremely independent and efficient ways of working
• Enthusiasm for multicultural international environments
• Fluent in German and English both written and spoken

What We Offer

• Flexible time arrangement and partially work from home possibilities (up to 40%)
• Remuneration : In addition to your salary you will receive holiday pay Pluxee lunch vouchers and paid ticket for the public transport (Deutschlandticket)
• Performance-related remuneration with attractive company pension provision
• Health insurance coverage
• Companys fitness : We collaborate with Urban Sport Club for a gym membership
• Centrally located office at Baumwall in Hamburg

Why Its Great to Work at DKSH

At DKSH we are driven by a purpose that goes beyond the ordinary : enriching peoples lives. Through the products and services we provide DKSH positively impacts millions of lives everyday. Join our team where entrepreneurship meets flexible work arrangements. Take the leap and start a journey where you can grow and make a difference!