Executive Assistant (m/w/d) to the Managing Director

Dassault Systèmes; Stuttgart; On-site; EUR 50,000 - 70,000; Full time

Benefits offered by this job

Attractive income

Employer-financed pension provision

Flexible working hours

30 days of paid vacation

Extensive benefits package

Various trainings and career development programs

Job summary

A leading technology firm is seeking an Executive Assistant to support the Managing Director in Stuttgart. The role involves calendar management, communication facilitation, and organization of events. Candidates should have at least 8 years of experience in a complex sales environment and be fluent in German and English. A flexible working model, generous vacation, and various training programs are offered.

Qualifications

• 8 years+ of experience in a complex Sales environment / IT preferred.
• Competent in expense reporting procedures and travel policies.
• Ready to travel inside Germany.
• Willing to travel inside Germany

Responsibilities

• Manage calendar and time for the Managing Director.
• Support internal and external communication channels.
• Organize and support internal and external events.
• Organize and support internal and external events and manage procurement processes
• Anticipate topics and stay organized in a dynamic environment
• Interface between managing director and board members, coordinating communication and processes
• Facilitate interactions to ensure high-quality execution and service

Skills

Proactive personality

Time management

Relationship building

Fluent in German

Fluent in English

Project poise under pressure

Education

Professional training as Assistant or comparable bachelor's degree

Tools

Outlook

Job description

Executive Assistant (m/w/d) to the Managing Director

Join to apply for the Executive Assistant (m/w/d) to the Managing Director role at Dassault Systèmes

As the Executive Assistant (m/w/d) to the Managing Director for the Central European region you are responsible to assist in everyday to day mission. You will be the “go-to” person to facilitate communication and solutions for the 3DS executives, teams and customers.

Role Description & Responsibilities

• Calendar and time management for the Managing Director is part of your daily activities, including organization of internal and external meetings, travel arrangements and creation of related expense reports
• You support your manager in internal and external communication channels, including monitoring email inboxes and Outlook calendars, as well as communicating with customers, partners, and executive offices within our global organization
• You are supporting and managing the preparation of high impact presentations (e.g. for sales activities) and are involved content wise
• You are actively organizing and/or supporting internal and external events, including the creation of related eProcurement orders and management of invitation processes
• You are anticipating arising topics and stay organized in an exciting environment
• You manage the interface between the managing director and the board members (with headquarters in France), steering communication and internal processes within the organization and among the local team of assistants
• By facilitating interactions within our organization as well as with other organizations you are ensuring a high quality of execution and service

Qualifications

• Professional training as Assistant or comparable bachelor’s degree 8 years + of experience in a complex Sales environment / IT preferred
• Proactive personality, out of the box mentality, time discipline, empathy and high performance demands
• Ability to build relationships one-to-one and within teams and other organizations
• Understand priorities and manage completion of multiple requests from different sources
• Competent in expense reporting procedures, international conversions, and the ability to adhere to travel policies
• Project poise under pressure, especially during sales closing periods
• Fluent in German and English, French is a plus
• Ready to travel inside Germany

What’s in it for you

• A high level of responsibility in a complex environment and the opportunity to build knowledge and networks
• Dynamic, flexible and team-oriented working atmosphere
• Attractive income in line with the market, employer-financed pension provision
• Flexible working hours and hybrid working model, 30 days of paid vacation and an extensive benefits package
• Various trainings and career development programs

Have we sparked your interest? Then apply today and send us your detailed application documents!

Inclusion statement

As a game-changer in sustainable technology and innovation, Dassault Systèmes is striving to build more inclusive and diverse teams across the globe. We believe that our people are our number one asset and we want all employees to feel empowered to bring their whole selves to work every day. It is our goal that our people feel a sense of pride and a passion for belonging. As a company leading change, it’s our responsibility to foster opportunities for all people to participate in a harmonized Workforce of the Future.