Executive Assistant (m/f/d)

Deutsche Post; Bonn; Hybrid; EUR 60,000 - 90,000; Full time

Benefits offered by this job

Flexible work

International team

Wellbeing program

Learning portal access

Job summary

DHL Freight is seeking an Executive Assistant (m/f/d) to support two board members at the Head Office in Bonn. The role offers 40 hours per week with flexible working options and a dynamic, multinational environment.

You will manage complex calendars, coordinate travel, screen communications, prepare meeting materials, and collaborate on projects, requiring fluency in English and German and proficiency with MS Office.

Qualifications

• 2–3 years of experience as an executive assistant or in a similar role.
• Excellent organizational skills and attention to detail.
• Discretion and ability to handle confidential information.
• Strong written and verbal communication in English and German.
• Proactive, adaptable, and able to work in a dynamic environment.
• Proficiency in MS Office and related tools.

Responsibilities

• Calendar and Schedule Management: manage complex calendars for two board members, prioritizing meetings and deadlines.
• Travel Coordination: arrange travel plans, accommodations, and itineraries for both executives.
• Communication Liaison: be the gatekeeper for communications, screening emails, calls and messages.
• Meeting Support: prepare materials, coordinate presentations, and record minutes.
• Project Assistance: support cross-functional projects and ensure deadlines are met.

Skills

Calendar management

Travel coordination

Discretion

Fluent English

Fluent German

MS Office

Communication

Proactivity

Adaptability

Tools

MS Office Suite

Job description

Executive Assistant (m/f/d)

Unleash your Potential. Make a Difference

We are DHL Freight - a group of 13,000 road cargo experts and Certified Freight Specialists operating in more than 40 countries, who are proud to provide their customers with the best overland freight transport solutions. We are always looking ahead to the next commercial opportunity, anticipating the next global trend. Because at DHL Freight, we're not simply about freight forwarding. We're about forward thinking ways to connect people - and improve their lives.

We are seeking a talented and driven individual to join our team as an Executive Assistant (m/f/d) to 2 board members at the DHL Freight Head Office in Bonn (40 hours/week)

In this role you will play a vital role in supporting the day-to-day operations of two key departments.

Your key responsibilities will include:

• Calendar and Schedule Management: Efficiently managing the complex calendars of both the board members, ensuring meetings, appointments, and deadlines are well-organized and prioritized.
• Travel Coordination: Arranging seamless travel plans, accommodations, and itineraries for both executives, taking into account preferences and optimizing time efficiency.
• Communication Liaison: Serving as the primary point of contact and gatekeeper for all communications, screening and prioritizing emails, calls, and messages with utmost professionalism.
• Meeting Support: Preparing meeting materials, coordinating presentations, and documenting meeting minutes for follow-up actions.
• Project Assistance: Collaborating with other team members to provide support on various projects, ensuring deadlines are met and objectives are achieved

Our perfect match

• Experience: Previous experience as an executive assistant, personal assistant, or in a related role is highly desirable (2-3 years).
• Organization Skills: Excellent organizational skills and the ability to manage multiple tasks with a high level of attention to detail.
• Confidentiality: Demonstrated discretion and the ability to handle sensitive information with confidentiality.
• Communication: Strong written and verbal communication skills, with the ability to effectively interact with internal and external stakeholders.
• Proactivity: A proactive approach to problem-solving, anticipating needs and finding solutions before issues arise.
• Adaptability: Ability to thrive in a dynamic and ever-changing environment, adapting quickly to new challenges and priorities.
• Tech Savviness: Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
• Language Skills: Fluency in English and German is mandatory

Our culture and benefits

DHL Freight is a TOP EMPLOYER® and Great Place to Work across Europe. Our corporate culture is focused on personal commitment – to our customers, to each other, to our communities and to the environment. We reward excellent work, and we nurture the talents of our employees. This enables you as an employee to develop your expertise and your career in different areas or divisions – and even in other countries. We are committed to creating a workplace that ensures mutual respect and is focused on results. We hire talented people from all backgrounds – irrespective of gender, disability, nationality, ethnicity, social background, religion and beliefs, age or sexual orientation and identity. Diversity enriches our workplace, drives our success, and helps us deliver excellence. DHL Freight is an equal opportunity and inclusive employer

Additionally, this is what you can expect:

• Flexible working conditions incl. the opportunity of mobile work
• An international team with colleagues from over 30 different countries
• Wellbeing offers: fresh fruit, visits by company doctor, workshops on mental well-being, free and confidential access to counselling and assistance with elderly and child care, sports and well-being app
• Numerous corporate discounts and memberships
• Free access to online learning portal coupled with extensive learning and development opportunities within the DHL Group
• And much more…

Your contact:

Nisha Pillay will be happy to answer your questions at [e-mail].

Are you ready to start heading in a new direction, professionally and personally? Perfect!

YOUR FUTURE, DELIVERED.