Team Assistant / Office Manager

Hannover Re; Hannover; Hybrid; EUR 30,000 - 42,000; Part time

Benefits offered by this job

Hybrid work model

30 days annual leave

Relocation support to Hannover

Pension scheme

Job summary

Hannover Re is seeking a Team Assistant / Office Manager to support the RD8 Facultative Reinsurance Division at our Hannover headquarters. The role is permanent, part-time (~30 HPW), blending administrative excellence with proactive process improvement.

You will manage calendars, travel, and correspondence in German and English, while contributing to presentations and internal digitalisation initiatives. A hybrid work model and generous leave support a balanced schedule.

Qualifications

• Commercial qualification (Executive Assistant/Office Management)
• Several years of experience in assistant/office management in an international environment
• Hands-on travel management experience including bookings and expense claims (SAP Concur)
• Proficiency in Microsoft 365 apps (Outlook, PowerPoint, SharePoint, Word, Excel)
• Interest in AI tools like Microsoft Copilot or ChatGPT and handling sensitive information responsibly
• Fluency in German and English (C1); strong communication and organisational skills

Responsibilities

• Support the international Underwriting Management team and wider department in daily operations
• Keep calendars organised; manage follow-ups, deadlines and next steps
• Plan and organise international travel; handle expenses
• Manage correspondence in German and English with stakeholders
• Organise conferences, events and meetings
• Create and update presentations; prepare information clearly
• Improve and digitalise internal processes with IT, Procurement and Accounting teams

Skills

Excellent communication

Strong organisational skills

Proactive approach

Team player

Fluent German & English (C1)

Education

Commercial qualification (Executive/Office Management)

Tools

Microsoft 365 (Outlook, PowerPoint, SharePoint, Word, Excel)

Travel management systems (SAP Concur)

Job description

Select how often (in days) to receive an alert:

Hannover Re – as one of the world’s leading reinsurers, we provide coverage for the risks of yesterday, today and tomorrow. Our strength?Connecting Power: Within our global team of around 4,000 colleagues, we bring together knowledge, perspectives and a strong sense of responsibility. We rely on one another, challenge ourselves and continuously develop both our services and our products. Whether working with risk calculation models, developing digital tools or creating pragmatic solutions for our clients: here, you can contribute your expertise and actively shape what comes next.Sounds good? Get to know us as a reliable employer and find your place with us.

Let's connect: If you want to experience how things are done in the RD8 Facultative Reinsurance Division team at our headquarters in Hannover / Germany, join us on a permanent part-time basis (roughly 30 HPW), commencing at the earliest possible date as a Team Assistant / Office Manager.

You can look forward to

• Supporting our international Underwriting Management team of five colleagues as well as the wider department in their day-to-day business
• Keeping calendars organised and staying on top of follow-ups, deadlines and next steps
• Planning and organising international business trips, from booking travel to processing expenses
• Handling correspondence in both German and English with internal and external stakeholders
• Organising international conferences, events and meetings
• Creating and updating presentations, helping to prepare information in a clear and engaging way
• Improving and digitalising internal processes together with the team, while working closely with e.g. colleagues in IT, Procurement and Accounting

You come equipped with

• A commercial qualification, for example as an Executive Assistant, Management Assistant, Office Management Assistant, Foreign Language Correspondent or a similar qualification
• Several years of experience in an assistant, office management or comparable administrative role within an international environment
• Hands-on experience in travel management, including travel bookings and expense claims using digital booking systems such as SAP Concur
• Confidence in using Microsoft 365 applications, particularly Outlook, PowerPoint, SharePoint, Word and Excel
• Ideally, some experience with AI tools such as Microsoft Copilot or ChatGPT and a responsible approach to handling sensitive information. If not, we're happy if you are keen to learn.
• Fluency in German and English (minimum C1 level) and strong communication skills
  Strong organisational skills and a proactive approach, with the ability to stay on top of priorities in a dynamic environment. Your service-minded and collaborative way of working helps you build effective relationships and keep day-to-day operations running smoothly.

You may not meet every requirement listed in the job description. However, if you bring strong expertise and identify with our values Responsibility, We-spirit and Drive, we look forward to receiving your application!

We offer you

• Flexibility: A hybrid work model with flexible working hours and 30 days of annual leave
• Work Abroad: Up to 30 days a year within the EU Member States, Iceland, Liechtenstein, Norway and Switzerland
• Financial Benefits: Company pension scheme, employee shares at favourable conditions, vacation and Christmas allowances as well as financial participation in the company's success
• Worry-free Relocation: Wrap-around (financial) support for your accommodation search and relocation to Hannover
• Lifelong Learning: Innovative programme of further training, including e-learning, specialist seminars, soft skills training, language courses, opportunities for work shadowing in other departments
• Digital Fitness: In short training sessions, we show you how to make your daily work more efficient and smarter using our AI tools – especially Microsoft Copilot
• Healthy Work Environment: Ergonomic workstations, outstanding canteen with rich selection of regional dishes ranging from vegan to hearty made with organic ingredients
• Corporate Fitness: Epassi membership (formerly Hansefit) across Germany or at Daily Fitness gym in Hannover (here also with access for family members)
• Corporate Benefits: Discounts on products and services from well-known vendors (including travel, fashion and technology)
• Individual Family Support: Company daycare facility and free, anonymous external counselling on personal, professional and psychological matters
• Mobility: Ease of mobility with a free pass on local public transport (Deutschlandticket) and bicycle leasing (JobRad), free parking and electric charging stations for cars and bikes
• Connecting Power: Together we enjoy parties, team events and internal networking activities

We are #somewhatdifferent – people with their own stories, experiences, and career paths. Everyone is welcome!