Executive Assistant (F/M/D)

Animore; München; Hybrid; EUR 60.000 - 75.000; Vollzeit

Benefits dieser Stelle

Public transport subsidies

Wellness support

Employee subsidies

Zusammenfassung

Animore is seeking an Executive Assistant in Munich to support the founders, coordinate office activities, and craft a positive experience for visitors and employees.

You will manage calendars, travel, expense reports, and document workflows while ensuring professional liaison with internal teams and external partners. The role emphasizes discretion, proactive support, and bilingual communication in English and German.

Qualifikationen

• Experience in office coordination, operations, or similar roles.
• Excellent organisational skills with ability to manage multiple priorities.
• Strong communication and interpersonal skills with a customer-service mindset.
• High discretion and professionalism handling confidential information.
• Proactive, hands-on approach and willingness to support wherever needed.
• Fluent in English and German; other languages a plus.
• Proficient with Google Workspace or Microsoft Office and common productivity tools.

Aufgaben

• Manage calendars and scheduling for the founders, ensuring meetings and priorities are coordinated effectively.
• Arrange domestic and international travel, including flights, accommodation, itineraries, and logistics.
• Prepare and process expense reports on behalf of the founders.
• Document management.
• Check emails and prepare draft responses.
• Act as a key point of contact for internal teams and external partners, ensuring smooth communication and timely follow-up.
• Coordinate administrative processes and support cross-functional collaboration across the business.
• Support meeting preparation and logistics where required.
• Coordinate office events, team activities, and workplace initiatives that contribute to a positive and engaging office environment.
• Partner closely with the Office Management and Reception teams to ensure our offices operate smoothly.
• Ensure external visitors including investors, customers, candidates, and partners receive a professional and welcoming experience.
• Coordinate with the Office & Facility Team to ensure meeting rooms, catering, visitor access, and logistics are prepared ahead of important meetings.
• Help ensure high-profile visits run seamlessly from arrival through departure.

Kenntnisse

Office coordination

Operations

Administrative support

Diary management

Bilingual English/German

Tools

Google Workspace

Microsoft Office

Jobbeschreibung

The Opportunity

As our Executive Assistant you will ensure our day-to-day operations run smoothly by supporting our founders, coordinating office activities, and creating an outstanding experience for visitors and employees alike. You'll be a trusted partner across the business, bringing organisation, attention to detail, and a proactive approach to everything from diary management to office events and investor visits.

Your Responsibilities

Founder Support

• Manage calendars and scheduling for the founders, ensuring meetings and priorities are coordinated effectively.
• Arrange domestic and international travel, including flights, accommodation, itineraries, and logistics.
• Prepare and process expense reports on behalf of the founders.
• Document management.
• Check emails and prepare draft responses.

Coordination & Communication

• Act as a key point of contact for internal teams and external partners, ensuring smooth communication and timely follow-up.
• Coordinate administrative processes and support cross-functional collaboration across the business.
• Support meeting preparation and logistics where required.

Office & Team Support

• Coordinate office events, team activities, and workplace initiatives that contribute to a positive and engaging office environment.
• Partner closely with the Office Management and Reception teams to ensure our offices operate smoothly.

Visitor Experience

• Ensure external visitors including investors, customers, candidates, and partners receive a professional and welcoming experience.
• Coordinate with the Office & Facility Team to ensure meeting rooms, catering, visitor access, and logistics are prepared ahead of important meetings.
• Help ensure high-profile visits run seamlessly from arrival through departure.

• Experience in office coordination, operations, administrative support, or a similar role.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• Strong communication and interpersonal skills with a customer-service mindset.
• High level of discretion and professionalism when handling confidential information.
• A proactive, hands-on approach and a willingness to support wherever needed.
• Proficiency with Google Workspace or Microsoft Office and common productivity tools.
• Fluent in both English and German, additional languages are an advantage.

• Competitive compensation package

• Various employee subsidies and perks, including public transportation and wellness support
• Work with a world-class team in a flat hierarchy, with direct collaboration alongside the founders and engineering team
• Fast growth potential in a rapidly evolving company and industry
• International office environment with English as the official working language

Recruiting Process

Your recruiting partner for this role is Madhulika (she/her). You can expect a screening call and up to 3 rounds of interviews including an onsite visit to our office in Munich to meet with the team.

We hire across backgrounds, identities, and experiences, and we are committed to a workplace where everyone belongs. Discrimination has no place here.

If you need any accommodations during the recruiting process, just reach out to your recruiting partner.