Executive Assistant (m/f/d)

Alvarez & Marsal; München; Vor Ort; EUR 52.000 - 76.000; Vollzeit

Zusammenfassung

Alvarez & Marsal is seeking an enthusiastic Executive Assistant (m/f/d) to support managing directors and their teams in our Munich office. The role focuses on calendar management, travel coordination, onboarding support, and CRM activities with Salesforce.

Fluency in German and English, strong organizational skills, and discretion are essential. You will work in a collaborative environment that values initiative and professional growth, with a hands-on approach to delivering results across

Qualifikationen

• Previous experience in an administrative or executive assistant role, ideally supporting senior professionals.
• Strong interpersonal skills, with the ability to handle sensitive and confidential information with discretion.
• Excellent communication skills (both written and verbal), fluency in German and English.
• Organizational talent, with the ability to manage multiple priorities, tight deadlines, and shifting tasks with ease.
• Proactive, solution-oriented mindset with a desire to make a meaningful impact.
• Comfort working both independently and as part of a collaborative team.
• Proficiency in MS Office and familiarity with Salesforce is a plus.

Aufgaben

• Scheduling & Coordination: Manage the Managing Directors' calendars, organize meetings, and ensure efficient communication across teams.
• Project & Event Support: Assist in setting up projects and coordinating internal and external events.
• Financial Administration: Process incoming invoices, prepare time and expense reports, and raise client invoices.
• Travel & Logistics: Coordinate travel arrangements, including flights, accommodations, and transportation.
• Onboarding Support: Work closely with HR to assist with the onboarding of new team members, and act as their first point of contact.
• CRM & Marketing: Support marketing initiatives by tracking activities using Salesforce.

Kenntnisse

Executive support experience

Interpersonal skills

Excellent communication

German language

English language

Organizational skills

Proactive mindset

Team collaboration

MS Office

Salesforce familiarity

Tools

MS Office

Salesforce

Jobbeschreibung

About Alvarez & Marsal

Alvarez & Marsal (A&M) is a global consulting firm with entrepreneurial, action and results-oriented professionals. We take a hands‑on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

The Team

Our German office is rapidly growing, and we are looking for an enthusiastic, proactive, and collaborative Executive Assistant (m/f/d) to join our team. You will be part of a dynamic environment that values diversity and provides equal opportunities for growth and advancement. The team focuses on supporting senior professionals and ensuring smooth operations within the business unit.

How You Will Contribute

We are looking for someone to provide comprehensive support to our Managing Directors and their teams within one of our business units. You’ll play a key role in ensuring smooth operations, managing schedules, facilitating internal communications, and providing vital administrative support.

• Scheduling & Coordination: Manage the Managing Directors' calendars, organize meetings, and ensure efficient communication across teams
• Project & Event Support: Assist in setting up projects and coordinating internal and external events
• Financial Administration: Process incoming invoices, prepare time and expense reports, and raise client invoices
• Travel & Logistics: Coordinate travel arrangements, including flights, accommodations, and transportation
• Onboarding Support: Work closely with HR to assist with the onboarding of new team members, and act as their first point of contact
• CRM & Marketing: Support marketing initiatives by tracking activities using Salesforce

Qualifications

• Previous experience in an administrative or executive assistant role, ideally supporting senior professionals
• Strong interpersonal skills, with the ability to handle sensitive and confidential information with discretion
• Excellent communication skills (both written and verbal), fluency in German and English
• Organizational talent, with the ability to manage multiple priorities, tight deadlines, and shifting tasks with ease
• Proactive, solution-oriented mindset with a desire to make a meaningful impact
• Comfort working both independently and as part of a collaborative team
• Proficiency in MS Office and familiarity with Salesforce is a plus

Your Journey at A&M

We recognise that our people are the driving force behind our success, which is why we prioritise an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top‑notch training and on‑the‑job learning opportunities, you can acquire new skills and advance your career.

We prioritise your well‑being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favourite aspects of working at A&M. The possibilities are endless for high‑performing and passionate professionals.