Executive Assistant (m/f/d)

Alvarez & Marsal Deutschland GmbH; München; Vor Ort; EUR 52.000 - 72.000; Vollzeit

Zusammenfassung

Alvarez & Marsal Deutschland GmbH in Munich seeks an Executive Assistant to support our Managing Directors and teams within the German office. You will manage calendars, coordinate meetings, and facilitate internal communication to ensure smooth operations across the business unit.

You will handle confidential information with discretion, assist with onboarding, travel logistics, invoicing, and CRM tasks using Salesforce, contributing to a collaborative, growth-focused environment.

Qualifikationen

• Previous experience in an administrative or executive assistant role.
• Strong interpersonal skills, with discretion handling confidential information.
• Excellent written and verbal communication in German and English.
• Ability to manage multiple priorities, deadlines and shifting tasks.
• Proactive, solution-oriented mindset with a collaborative approach.

Aufgaben

• Manage Managing Directors' calendars, organize meetings, and coordinate communications across teams.
• Coordinate internal and external projects and events.
• Process invoices, prepare time/expense reports, and raise client invoices.
• Arrange travel, accommodations, and transportation.
• Assist HR onboarding and be the first point of contact for new team members.
• Support marketing initiatives by tracking activities using Salesforce.

Kenntnisse

Executive support

Calendar management

Communication skills

Cross-functional coordination

MS Office

Salesforce

Tools

Salesforce

MS Office

Jobbeschreibung

Description

About Alvarez & Marsal

Alvarez & Marsal (A&M) is aglobalconsultingfirm with entrepreneurial, action and results-oriented professionals. Wetake a hands-on approach to solving our clients' problems andassistingthem in reaching their potential. Our culture celebrates independent thinkers and doers who positivelyimpactour clients and shape ourindustry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

The Team

Our German office is rapidly growing, and we are looking for an enthusiastic, proactive, and collaborative Executive Assistant (m/f/d) to join our team. You will be part of a dynamic environment that values diversity and provides equal opportunities for growth and advancement. The team focuses on supporting senior professionals and ensuring smooth operations within the business unit.

How you will contribute

We are looking for someone to provide comprehensive support to our Managing Directors and their teams within one of our business units. You’ll play a key role in ensuring smooth operations, managing schedules, facilitating internal communications, and providing vital administrative support.

• Scheduling & Coordination: Manage the Managing Directors' calendars, organize meetings, and ensure efficient communication across teams

• Project & Event Support: Assist in setting up projects and coordinating internal and external events

• Financial Administration: Process incoming invoices, prepare time and expense reports, and raise client invoices

• Travel & Logistics: Coordinate travel arrangements, including flights, accommodations, and transportation

• Onboarding Support: Work closely with HR to assist with the onboarding of new team members, and act as their first point of contact

• CRM & Marketing: Support marketing initiatives by tracking activities using Salesforce

Qualifications

• Previous experience in an administrative or executive assistant role, ideally supporting senior professionals

• Strong interpersonal skills, with the ability to handle sensitive and confidential information with discretion

• Excellent communication skills (both written and verbal), fluency in German and English

• Organizational talent, with the ability to manage multiple priorities, tight deadlines, and shifting tasks with ease

• Proactive, solution-oriented mindset with a desire to make a meaningful impact

• Comfort working both independently and as part of a collaborative team

• Proficiency in MS Office and familiarity with Salesforce is a plus

Your journey at A&M

We recognise thatour people are the driving force behind our success, which is why weprioritizeanemployee experience thatfosterseachperson’sunique professional and personal development. Our robustperformancedevelopment processpromotescontinuous learning,rewards your contributions, and fosters a culture of meritocracy.With top-notch training andon-the-joblearning opportunities, you canacquirenew skills and advance your career.

We prioritise your well-being,providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspectsof working at A&M. The possibilities are endless for high-performing and passionate professionals.