Executive Assistant, Business Operations Coordinator

Jobtailor; Deutschland; Vor Ort; EUR 45.000 - 65.000; Vollzeit

Zusammenfassung

Jobtailor is seeking an experienced Executive Assistant to provide trusted support to senior leadership across multiple business interests in Germany. You will coordinate calendars, communications, and project work while maintaining efficient business systems and client-facing activities.

You will work closely with executives, manage priorities, travel, events, and stakeholder engagements, drafting professional correspondence and ensuring timely follow-up.

Qualifikationen

• Experience supporting senior executives, directors, or business owners.
• Strong diary, inbox, meeting, and stakeholder management.
• Excellent organisational skills and attention to detail.
• Ability to manage multiple priorities and deadlines.
• Experience preparing reports, presentations, and briefing materials.
• Excellent written and verbal communication skills.
• Confident engaging with senior stakeholders, clients, suppliers, and external partners.
• Proficiency with Microsoft 365 apps: Outlook, Teams, Word, Excel, PowerPoint, SharePoint.

Aufgaben

• Provide trusted executive support across multiple business interests.
• Work closely with senior executives to improve organisational effectiveness.
• Streamline communication and coordinate projects.
• Maintain business systems and support client-facing activities.
• Manage executive calendars, appointments, meetings, and priorities.
• Monitor commitments, actions, and deadlines to ensure effective follow-through.
• Coordinate travel, events, and stakeholder engagements.
• Monitor and triage authorised inboxes and draft professional communications.

Kenntnisse

Executive support

Diary management

Stakeholder coordination

Communication

Project coordination

Tools

Microsoft 365

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

CRM

Project management software

Jobbeschreibung

Responsibilities

• Provide trusted executive support, operational coordination, and business administration across multiple business interests.
• Work closely with senior executives to improve organisational effectiveness.
• Streamline communication and coordinate projects.
• Maintain business systems and support client-facing activities.
• Manage executive calendars, appointments, meetings, and priorities.
• Monitor commitments, actions, and deadlines to ensure effective follow-through.
• Coordinate travel, events, and stakeholder engagements.
• Monitor and triage authorised inboxes and draft professional communications.

Requirements

• Demonstrated experience supporting senior executives, directors, or business owners.
• Strong diary, inbox, meeting, and stakeholder management capabilities.
• Exceptional organisational skills with outstanding attention to detail.
• Proven ability to manage multiple priorities and competing deadlines.
• Experience preparing professional correspondence, reports, presentations, and briefing materials.
• Excellent written and verbal communication skills.
• Confidence engaging with senior stakeholders, clients, suppliers, and external partners.
• Strong proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Experience maintaining CRM, project management, or business management systems.
• Familiarity with marketing coordination, content scheduling, or digital platforms is advantageous.