Administrative Assistant – Full-Time / Part-Time

Jobtailor; Deutschland; Vor Ort; EUR 32.000 - 42.000; Vollzeit

Zusammenfassung

Jobtailor is seeking an organized and proactive administrative professional for remote support in Germany. The role involves handling daily administrative tasks, coordinating calendars, preparing reports, and maintaining confidential documents to help managers and teams run smoothly.

Strong communication, time management, and attention to detail are essential. A high school diploma is required, while higher degrees are a plus.

Qualifikationen

• High school diploma or equivalent; higher degrees preferred.
• Previous admin, office support, customer service, or clerical experience preferred but not required.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• High level of attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines.
• Self-motivated with the ability to work independently in a remote setting.
• Professional, dependable, and customer-focused.

Aufgaben

• Provide administrative support to managers and team members.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare, edit, and maintain reports, documents, spreadsheets, and presentations.
• Respond to emails, phone calls, and other correspondence in a timely and professional manner.
• Organize and maintain digital files, records, and confidential documents.
• Perform accurate data entry and maintain company databases.
• Coordinate virtual meetings and prepare meeting agendas and minutes.
• Assist with travel arrangements, expense reports, and other administrative tasks as needed.
• Monitor office supplies and coordinate vendor communications when required.
• Support various departments with special projects and general administrative duties.
• Ensure confidentiality of sensitive company and employee information.

Kenntnisse

Communication skills

Time management

Detail-oriented

Multitasking

Self-motivation

Customer focus

Remote work capability

Ausbildung

High school diploma

Associate or Bachelor’s degree preferred

Jobbeschreibung

Responsibilities

• Provide administrative support to managers and team members.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare, edit, and maintain reports, documents, spreadsheets, and presentations.
• Respond to emails, phone calls, and other correspondence in a timely and professional manner.
• Organize and maintain digital files, records, and confidential documents.
• Perform accurate data entry and maintain company databases.
• Coordinate virtual meetings and prepare meeting agendas and minutes.
• Assist with travel arrangements, expense reports, and other administrative tasks as needed.
• Monitor office supplies and coordinate vendor communications when required.
• Support various departments with special projects and general administrative duties.
• Ensure confidentiality of sensitive company and employee information.

Requirements

• High school diploma or equivalent required; Associate's or Bachelor's degree is a plus.
• Previous administrative, office support, customer service, or clerical experience preferred but not required.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• High level of attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines.
• Self-motivated with the ability to work independently in a remote setting.
• Professional, dependable, and customer-focused.

Core Competencies

Demonstrates strong organizational and time management skills while providing comprehensive administrative support, including effective communication and attention to detail in managing schedules, documents, and confidential information.