Executive Assistant - 63546987264

somewhere; Deutschland; Remote; EUR 13.000 - 24.000; Vollzeit

Zusammenfassung

Faith Leader Organization is seeking an experienced Executive Assistant to be the right hand of our executive leadership. You will manage calendars, schedules, travel, and correspondence while coordinating strategic initiatives and special events.

The role combines executive support, project coordination, and operations, demanding proactive communication, problem solving, and discretion in a fast-paced environment. A home workspace and strong English proficiency are essential.

Qualifikationen

• 2-5 years of Executive Assistant, Administrative Assistant, or Operations Coordinator experience.
• Experience supporting executives or senior leadership; professional with high-profile contacts.
• Must have a dedicated home workspace with quiet environment for calls.
• Proficient in Microsoft Office Suite and Google Workspace; hands-on with Zoom and Canva.
• Experience with project management platforms (Asana, ClickUp, Monday.com, Trello) required.
• CMS familiarity (WordPress, Squarespace, Wix) preferred.

Aufgaben

• Manage executive calendars, appointments, and scheduling.
• Coordinate Zoom meetings, agendas, materials, and follow-up items.
• Screen and prioritize emails, calls, and correspondence.
• Coordinate domestic travel arrangements and itineraries.
• Develop and improve administrative workflows and processes.
• Assist with recruiting administration and applicant communication.
• Support events and communications initiatives.

Kenntnisse

English communication

Organizational skills

Multitasking

Problem solving

Independent work

Tools

Microsoft Office Suite

Google Workspace

Zoom

Canva

Asana

ClickUp

Monday.com

Trello

WordPress

Squarespace

Wix

Jobbeschreibung

LOOKING FOR STELLAR TOP CANDIDATES

Position: Executive Assistant

Working Hours: Full-Time│Mon - Fri 9:00 AM - 5:00 PM EST. Occasional flexibility may be required to support meetings, events, or priority initiatives outside of standard business hours.

Search Location: Philippines│South Africa

Salary: 1300 - 2000 USD per month (Philippines). 1700 - 2500 USD per month (South Africa). The Final Salary Offer depends on the client's decision, interview results, and experience.

About the Client:

Our client is a dedicated and compassionate Faith Leader known for genuinely caring for the people he serves. Coming from humble beginnings and overcoming significant challenges, he has devoted his life to helping others grow and succeed. Through years of leadership and service, he has become an influential mentor, speaker, author, coach, philanthropist, and entrepreneur, inspiring individuals and communities through his commitment to personal growth, faith, and positive change.

About the Role:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to serve as the right hand to executive leadership. This individual will play a critical role in managing day-to-day administrative operations, coordinating strategic initiatives, and ensuring priorities are executed efficiently.

The ideal candidate is an exceptional communicator who thrives in a fast-paced environment, enjoys solving problems, anticipates needs before they arise, and can successfully balance executive support, project coordination, event planning, and operational responsibilities.

Role Responsibilities

Executive Support

• Manage executive calendars, appointments, and scheduling
• Coordinate Zoom meetings, agendas, meeting materials, and follow-up action items
• Screen and prioritize incoming emails, phone calls, and correspondence
• Keep leadership informed of important updates, deadlines, and operational priorities
• Coordinate domestic travel arrangements, itineraries, and accommodations
• Schedule personal and professional appointments as needed

Project & Operations Coordination

• Support strategic initiatives from planning through execution
• Track projects, deadlines, and deliverables across multiple departments
• Coordinate communication between leadership and internal teams
• Develop and improve administrative workflows and organizational processes
• Assist with office operations and daily administrative functions
• Maintain accurate documentation, reports, and organizational records

Event Planning & Coordination

• Coordinate executive meetings, special events, and organizational gatherings
• Plan networking events, conferences, leadership meetings, and fundraising activities
• Manage event logistics including vendors, venues, schedules, and communications
• Ensure events are executed professionally and efficiently

Administrative Support

• Answer and direct incoming phone calls
• Manage executive and departmental inboxes
• Respond to emails and inquiries in a timely and professional manner
• Organize digital files, documentation, and shared resources
• Coordinate meeting room preparation and logistics
• Assist with recruiting administration and applicant communication
• Support internal communication and administrative initiatives

Marketing & Communications Support

• Assist with creating presentations and organizational communications
• Coordinate marketing materials and branded documents
• Support website updates and digital communications as needed
• Help maintain consistency across organizational messaging

Requirements

• 2-5 years of Executive Assistant, Administrative Assistant, or Operations Coordinator experience (reports directly to Executive Leadership)
• Experience supporting executives or senior leadership. Must represent our Bishop professionally with high-profile contacts (political leaders, celebrities).
• Must have a dedicated, professional home workspace with a quiet environment free from background noise (e.g., roosters, traffic, or other distractions) to ensure clear communication during calls with high-profile contacts.
• Must be proficient in using Microsoft Office Suite and Google Workspace, with hands-on experience using Zoom and Canva.
• Experience with project management platforms such as Asana, ClickUp, Monday.com, Trello, or similar tools is required.
• Familiarity with WordPress, Squarespace, or other website content management systems (CMS) is preferred.
• Excellent written and verbal English communication skills
• Strong organizational and multitasking abilities
• Exceptional attention to detail and follow-through
• Ability to prioritize competing responsibilities in a fast-paced environment
• Strong problem-solving and critical-thinking skills
• High level of professionalism and discretion when handling confidential information
• Self-motivated with the ability to work independently
• Comfortable managing multiple projects simultaneously

Preferred Qualifications

• Experience supporting executives within nonprofit, faith-based, professional services, or mission-driven organizations
• Experience coordinating events and executive travel
• Experience creating presentations and marketing materials
• Basic website management experience (WordPress, Squarespace, Wix, or similar)
• Experience with project management software such as Asana, ClickUp, Monday.com, or Trello
• Experience using Canva, Microsoft PowerPoint, or Adobe Creative Suite
• Experience with applicant tracking systems and recruiting coordination

What Success Looks Like

• Executive calendars and priorities are managed proactively and efficiently
• Projects and action items are completed accurately and on time
• Meetings, travel, and events are well organized and executed seamlessly
• Leadership receives timely updates and clear communication
• Administrative processes continue to improve through organization and initiative
• Internal teams receive responsive, professional support
• The Executive Assistant consistently anticipates needs, removes administrative burdens, and enables leadership to focus on high-impact initiatives.

Important Notes

NOTE: We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

PLEASE NOTE:

• We are looking for candidates based in South Africa, or the Philippines.
• Please note that we process only one active application at a time - if you've applied for multiple roles, kindly direct any updates to the team handling your first application.
• To start processing, submit your resume in English.
• The final offer will be at the client's discretion and will depend on your interview performance, skills, and experience.