Executive Assistant (028-1044)

Embedded Shishya; Deutschland; Remote; EUR 10.000 - 17.000; Vollzeit

Benefits dieser Stelle

Contractor retainer

40 hours/week

Industry exclusivity

Growth opportunities

Zusammenfassung

Hunt St. is seeking an Executive Assistant (remote contractor) to support the Director with email management, calendar coordination, reporting, and operational administration.

The ideal candidate is autonomous, experienced, and quick to learn new systems, with strong English communication. The role is 100% remote, aligned to AU business hours, and offered through an Employer of Record (EOR) arrangement.

Qualifikationen

• Minimum 3 years of experience in an EA, Operations, or Senior Admin role.
• Proficient in Microsoft 365, particularly Outlook and Excel.
• Experience with Xero is desirable.
• Background in Aviation or Hospitality is a plus.
• Familiarity with Teams and AkiFlow, or willingness to learn quickly.
• Confident using AI tools like ChatGPT or Claude to improve communications.
• Strong written English and communication skills.
• Self-starter who thrives autonomously in a fast-paced environment.

Aufgaben

• Monitor, triage, and manage the Director's email inbox and Teams, flagging priorities and drafting responses.
• Manage calendar and scheduling, including internal coordination and external client appointments.
• Oversee time and task management apps (Microsoft To Do, Planner) and build reports/dashboards for visibility.
• Handle general administrative tasks across Microsoft 365 suite (Outlook, Word, Excel, Teams).
• Assist with Xero administration and bookkeeping support as required.
• Coordinate communications, meeting prep, and follow-ups on the Director's behalf.
• Use AI tools to draft communications, summarise information, and speed up outputs.
• Proactively identify gaps, suggest improvements, and own tasks.

Kenntnisse

Microsoft 365

Outlook

Excel

English communication

Autonomous / self-starter

AI tools (ChatGPT/Claude)

Xero

Aviation/Hospitality background

Tools

Teams

AkiFlow

Microsoft To Do

Microsoft Planner

Jobbeschreibung

Looking for Philippines-based candidates

Job Role: Executive Assistant

Compensation Range: $1500 AUD - $2500 AUD / Monthly

Work Schedule: Full-time, This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be formally employed through an Employer of Record (EOR) arrangement. We are not an outsourcing agency. All of our roles are 100% remote, so you’ll be able to work from home.

Who The Client Is: Our client is a specialist aviation ground services and hospitality provider operating across Southeast Asia and the wider Asia-Pacific region. Their work includes coordinating airport services, operational logistics, permits, and ground support for private aviation, VIP movements, government flights, cargo operations, and other specialized aviation activities.

Role Overview:

This is a broad EA role supporting the Director across email management, calendar coordination, reporting, and operational admin. You'll be the connective tissue of a busy business, keeping things organised, flagging what matters, and proactively handling tasks before they become problems.

The ideal candidate is experienced, autonomous, and comfortable picking up new systems quickly. You'll hit the ground running and grow the scope of the role over time.

Key Responsibilities:

• Monitor, triage, and manage the Director's email inbox and Teams, flagging priorities and drafting responses where appropriate
• Manage calendar and scheduling, including internal coordination and external client appointments
• Oversee and maintain the time and task management apps (Microsoft To Do, Microsoft Planner and AkiFlow), monitoring progress, tracking project status, and building reports and dashboards so the Director has visibility without needing to dig in manually
• Handle general administrative tasks across the Microsoft 365 suite (Outlook, Word, Excel, Teams)
• Assist with Xero administration and bookkeeping support as required
• Coordinate communications, meeting prep, and follow-ups on the Director's behalf
• Use AI tools such as ChatGPT and Claude to help draft communications, summarise information, and speed up day-to-day outputs
• Proactively identify gaps, suggest improvements, and take ownership of tasks without needing to be asked twice

Requirements

Required Skills and Qualifications:

• Minimum 3 years of experience in an EA, Operations, or Senior Admin role
• Proficient in Microsoft 365, particularly Outlook and Excel
• Experience with Xero is desirable
• Background in Aviation or Hospitality a plus
• Familiarity with Teams and AkiFlow, or willingness to learn quickly
• Confident using AI tools like ChatGPT or Claude to improve your own communications and output, or genuinely keen to build this into your workflow
• Strong written English and communication skills
• A self-starter who thrives working autonomously in a fast-paced environment

Benefits

What We Offer:

• Competitive contractor retainer: AUD $1,500-$2,500/month, commensurate with experience
• Full-time equivalent (40 hours/week) with exclusivity in this industry. This is your primary role
• A small, collaborative team that values your input and treats you as a professional
• Real work and real growth
• Stability and longevity: if you're the right fit, you grow with us

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Be available for meetings and collaboration during core [AEST or PHT] business hours
• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as "Independent Contractor")