Executive Assistant (m/f/d)

Alvarez & Marsal; Hamburg; Vor Ort; EUR 42.000 - 60.000; Vollzeit

Zusammenfassung

Alvarez & Marsal in Hamburg seeks an enthusiastic Executive Assistant (m/f/d) to provide comprehensive support to Managing Directors and their teams. You will manage calendars, coordinate meetings, and help ensure smooth operations.

The role requires discretion, fluent German and English, strong communication, and experience in MS Office and Salesforce. Join a collaborative, growth‑minded team that values initiative and professional development.

Qualifikationen

• Prior experience in an administrative or executive assistant role.
• Strong interpersonal skills and discretion.
• Excellent written and spoken German and English.
• Organizational talent with multitasking under tight deadlines.
• Proactive, solution-oriented with collaboration.
• Comfort working independently and in a team.

Aufgaben

• Manage Managing Directors' calendars and coordinate meetings.
• Set up projects and coordinate internal/external events.
• Process invoices, prepare time/expense reports, and raise client invoices.
• Coordinate travel arrangements including flights and accommodations.
• Assist HR onboarding and be the first point of contact.
• Support marketing with Salesforce tracking activities.

Kenntnisse

Executive support

Calendar management

Communication skills

Discretion

Multitasking

German & English fluency

Tools

Salesforce

MS Office

Jobbeschreibung

About Alvarez & Marsal

Alvarez & Marsal (A&M) is a global consulting firm with entrepreneurial, action and results-oriented professionals. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

Description

Alvarez & Marsal (A&M) is a global consulting firm with entrepreneurial, action and results-oriented professionals. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

The Team

Our German office is rapidly growing, and we are looking for an enthusiastic, proactive, and collaborative Executive Assistant (m/f/d) to join our team. You will be part of a dynamic environment that values diversity and provides equal opportunities for growth and advancement. The team focuses on supporting senior professionals and ensuring smooth operations within the business unit.

How You Will Contribute

We are looking for someone to provide comprehensive support to our Managing Directors and their teams within one of our business units. You’ll play a key role in ensuring smooth operations, managing schedules, facilitating internal communications, and providing vital administrative support.

• Scheduling & Coordination: Manage the Managing Directors' calendars, organize meetings, and ensure efficient communication across teams
• Project & Event Support: Assist in setting up projects and coordinating internal and external events
• Financial Administration: Process incoming invoices, prepare time and expense reports, and raise client invoices
• Travel & Logistics: Coordinate travel arrangements, including flights, accommodations, and transportation
• Onboarding Support: Work closely with HR to assist with the onboarding of new team members, and act as their first point of contact
• CRM & Marketing: Support marketing initiatives by tracking activities using Salesforce

Qualifications

• Previous experience in an administrative or executive assistant role, ideally supporting senior professionals
• Strong interpersonal skills, with the ability to handle sensitive and confidential information with discretion
• Excellent communication skills (both written and verbal), fluency in German and English
• Organizational talent, with the ability to manage multiple priorities, tight deadlines, and shifting tasks with ease
• Proactive, solution-oriented mindset with a desire to make a meaningful impact
• Comfort working both independently and as part of a collaborative team
• Proficiency in MS Office and familiarity with Salesforce is a plus

Your journey at A&M

We recognise that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.

We prioritise your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals.