Executive Assistant

Joss Search; Hamburg; Hybrid; EUR 42.000 - 60.000; Vollzeit

Benefits dieser Stelle

Hybrid work

Discretionary bonus

Salary reviews

Wellness benefits

Open plan office

Up-skilling opportunities

Zusammenfassung

Joss Search in Hamburg is seeking a Project Coordinator for a 2-year fixed-term contract with an international consultancy. You will support 1–2 consultants, manage calendars, arrange international travel, coordinate complex meetings and produce project documentation from start to finish.

Fluent German and English at C2, excellent organisational and communication skills, discretion and accountability are essential as you liaise with internal teams and external clients across global offices in a

Qualifikationen

• German language fluency and English at C2 level.
• Excellent organisational and problem-solving skills.
• Ability to manage calendars and arrange international travel.
• Professional, discreet and trustworthy attitude.

Aufgaben

• Provide diary management for Executives and gate-keeping.
• Arrange international travel and coordinate complex meetings.
• Prepare business correspondence and project documents.
• Liaise with internal stakeholders and external clients across global offices.

Kenntnisse

German fluency

English C2

Diary management

Calendar management

Travel booking

Meeting coordination

Tools

Outlook

Word

PowerPoint

Jobbeschreibung

Project Coordinator (2 year fixed term contract)

International Consultancy firm

Hamburg, Germany

My client is an international consultancy firm with global offices, and they are seeking a Project Coordinator to join their busy office in Hamburg. This is a 2 year fixed term contract with the potential to become a permanent role, ideally you have worked in professional services, be confident communicating with all external clients and internal colleagues, and it’s imperative you are fluent in German and English to at least C2 level.

This role combines traditional Assistant duties, such as diary management, international travel booking, meeting coordination etc. and project coordination, dealing with external and internal stakeholders; so your organisational, communication and project management skills need to be strong!

THE ROLE

This role will be to provide support to 1-2 consultants, including management of calendar, international travel booking, complex meeting coordination, and supporting your team with projects accordingly, which involves complex documentation production, working with researchers, liaising with internal stakeholders and external clients, and see the projects assigned to you through from start to finish.

Your responsibilities will include, but are not limited to:

• Supporting your Executives with extensive diary and schedule management, proactive gate keeping and planning
• Arranging frequent international travel
• Gate keeping and handling all incoming telephone calls in a responsive, proactive and timely manner
• Preparation of business correspondence, project documents and presentations, and using a variety of software packages including Microsoft Outlook, Word & PowerPoint
• Regular liaison and interaction with various other offices globally, and all external and internal clients

THE CANDIDATE

An ideal candidate for this role will be able to work in a proactive manner, making decisions on behalf of the Executives with scheduling matters and value discretion and trust. This is a fast-paced environment and being able to work under time pressure in a calm and unflappable way is imperative. You must value your role and be really accountable for performing this vital role to the best of your ability.

You must possess:

• German language skills to a fluent level and English to at least C2 level
• Excellent organisational and problem-solving skills
• Professional, committed attitude and approach
• The ability to work to deadlines
• The ability to work well alone as well as using your network of supportive colleagues when needed

THE BENEFITS

Hybrid working model - 2 days working from home

Generous discretionary bonus

Annual salary reviews

Wellness benefits

Open plan environment and open communication encouraged

Encouragement to take on projects and up-skill