Executive Assistant

RxREVU, Inc.; Regensburg; Vor Ort; EUR 55.000 - 75.000; Vollzeit

Zusammenfassung

RxREVU, Inc. is seeking an Executive Assistant to provide comprehensive administrative support to the VP & General Manager in Germany. You will manage business processes, handle contracts, and ensure smooth day-to-day operations while coordinating across departments.

The role includes procurement in Oracle, contract administration with Apttus, travel planning via Egencia, and logistics coordination across German locations, with office operations and events under your purview.

Qualifikationen

• Fluent in German and English.
• At least 5 years of relevant professional experience.
• Completed vocational training (Berufsausbildung) required; university degree welcome.

Aufgaben

• Procurement & Order Management: Manage end-to-end purchasing in Oracle, create POs, process receipts, coordinate with AP.
• Supplier & Contract Administration: Facilitate supplier setups via CVA; manage contracts, NDAs in Apttus, approvals, signatures, renewals.
• Travel & Expense Management: Oversee travel planning via Egencia and manage expense reporting.
• Logistics & Facility Coordination: Handle mail across German locations, manage shipping docs in Oracle, coordinate forwarder pickups.
• Office Operations: Oversee office inventory and order supplies, coordinate refreshments via facility services (CBRE).
• Event Planning: Coordinate and document company events with Finance and Tax compliance.

Kenntnisse

German language

English language

Ausbildung

Vocational training (Berufsausbildung)

University degree

Tools

Oracle

Apttus

Egencia

Jobbeschreibung

Job Description

Role Overview: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support for our VP & General Manager. In this role, you will be the backbone of our operations, managing essential business processes, facilitating contracts, and ensuring the smooth day-to-day functioning of our team. You will interact with internal systems, coordinate cross-departmental requirements, and handle vital logistics for our operations in Germany.

Key Responsibilities

• Procurement & Order Management: Manage the end-to-end purchasing process in Oracle, including creating Purchase Orders, processing goods receipts, and coordinating with Accounts Payable.
• Supplier & Contract Administration: Facilitate supplier setups via our CVA team. Oversee the contract lifecycle, including generating standard NDAs in Apttus and managing internal approvals, signatures, and renewals.
• Travel & Expense Management: Oversee travel planning via Egencia and manage expense reporting.
• Logistics & Facility Coordination: Handle mail distribution across German locations, manage shipping documentation (Oracle), and coordinate package collection with local forwarder.
• Office Operations: Oversee office inventory, including ordering office supplies and coordinating refreshments through facility services (CBRE).
• Event Planning: Coordinate and document company events, ensuring proper alignment with Finance and Tax compliance requirements.

Candidate Profile

You are dedicated, open to new topics, fluent in German and English, and enjoy working within an international team. You are highly flexible and accessible to your manager in urgent matters. You handle confidential information with discretion, are experienced with different IT systems and internet research, bring at least 5 years of relevant professional experience. A completed vocational training (Berufsausbildung) is a fundamental requirement; a university degree is welcome.

Broadcom is proud to be an equal opportunity employer. We will consider qualified applicants without regard to race, color, creed, religion, sex, sexual orientation, national origin, citizenship, disability status, medical condition, pregnancy, protected veteran status or any other characteristic protected by federal, state, or local law. We will also consider qualified applicants with arrest and conviction records consistent with local law.