Construction Site Administrator

NES Fircroft; Bremerhaven; Hybrid; EUR 32.000 - 54.000; Vollzeit

Zusammenfassung

NES Fircroft in Germany seeks a Site Team Assistant, the central organizational interface for our site team. You will support project management with administrative tasks and ensure smooth day-to-day operations through efficient process management.

You will handle information management, reporting, travel planning, calendar coordination, and stakeholder communication, with a focus on German and English language proficiency and hybrid/remote collaboration using Microsoft Teams.

Qualifikationen

• Degree or comparable commercial qualification in PM/Business.
• Experience in administrative/assistant/coordinator roles.
• Proficient in Microsoft Office and Teams for hybrid meetings.
• Fluent German and English, written and spoken.

Aufgaben

• Coordinate project administration and document management.
• Prepare documents, graphics, and presentations for briefings.
• Take minutes and maintain site diaries with progress and incidents.
• Track open action items and prepare documents for approval.
• Plan travel and expense claims for domestic and international trips.
• Coordinate internal and external meetings and calendars.
• Provide workshop and event support.
• Register visitors, conduct safety inductions, and issue PPE.
• Serve as point of contact for stakeholders and manage inquiries.
• Manage mail, filing, and data/reporting for the project.
• Create statistics and maintain project databases.

Kenntnisse

German (Fluent)

English (Fluent)

Microsoft Office

Teams / Hybrid meetings

Administrative support

Project coordination

Ausbildung

Degree in PM / Business / Intl Business

Tools

Microsoft Teams

Office Suite

Jobbeschreibung

- Client requires a German and English speaker

• As a Site Team Assistant, you are the central organizational interface of our site team. You support project management with administrative tasks, keep day-to-day operations running smoothly through efficient process management, and make a significant contribution to the successful execution of our construction project
• Administrative Project Coordination & Documentation

Information Management

• Prepare and create documents, graphics, and presentations for project briefings and meetings.

Reporting

• Take meeting minutes and assist in maintaining site diaries, including recording construction progress, weather conditions, workforce numbers, and any notable incidents.

Process Support

• Proactively track open action items from meetings and prepare documents for signature approval.

Scheduling & Organization

Travel Management

• Plan, book, and process expense claims for domestic and international business travel.

Appointment Coordination

• Coordinate internal and external meetings and maintain oversight of calendars.

Event Support

• Provide organizational support for workshops, seminars, and kick-off meetings.

Visitor Management

• Register visitors, conduct safety inductions, and issue personal protective equipment (PPE).

Administrative Assistance & Communication

• Act as the point of contact for internal and external stakeholders and handle incoming inquiries.

Office Administration

• Manage incoming and outgoing mail, prioritize tasks, and maintain an organized filing system.

Data Management & Reporting

• Create statistics and charts and maintain project-related databases and records.

Qualifications

• Successfully completed a degree in Project Management, Business Administration, International Business, or a similar field, or hold a comparable commercial/business qualification.

Experience

• Previous experience in an administrative, assistant, or coordination role, ideally within a project environment.

Technical Expertise

• Proficient in Microsoft Office and experienced in facilitating hybrid meetings or remote communication via Microsoft Teams.

Language Skills

• Fluent in German and English, both written and spoken.