Construction site secretary (m/f/d)

IBB Holding GmbH; Deutschland; On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Attractive compensation

Comprehensive training

Wide range of training opportunities

Job summary

IBB Holding GmbH is seeking an administrative support professional for their construction management team in Ohio, US. The role involves organizing and managing documentation, coordinating appointments, and handling office supplies. Candidates should possess strong organizational skills and excellent German communication skills.

You'll enjoy creative freedom in a varied role with a dedicated team, comprehensive training, and attractive compensation. A permanent employment contract with a successful company in the construction industry awaits you.

Qualifications

• Strong organizational skills and ability to manage documentation.
• Excellent written and spoken German skills.
• Experience in construction or construction site organization is an advantage.

Responsibilities

• Support construction management with administrative tasks.
• Organize and manage construction site documentation.
• Coordinate appointments and organize on-site meetings.
• Handle office supplies ordering and time tracking.

Skills

Organization skills

MS Office proficiency

Communication skills

Flexibility in tasks

Education

Completed commercial training or comparable qualification

Job description

Responsibilities

You will support the construction management with administrative tasks and ensure smooth operations in the construction site office. You will be responsible for organizing and managing construction site documentation, including minutes, reports, and construction files. You will be the first point of contact for internal and external inquiries, coordinate appointments, and organize on-site meetings. You will also process and track incoming and outgoing correspondence. You will handle ordering office supplies and ensure that the construction site office is well‑equipped. You will also assist with time tracking and the preparation of accounting documents for construction projects.

Qualifications

You have completed commercial training or a comparable qualification. Experience in construction or construction site organization is an advantage but not a requirement. You are a talented organizer, work in a structured manner, and maintain an overview even under heavy workloads. You have excellent written and spoken German skills and are confident in using MS Office applications. You are also a strong communicator, a team player, and can respond flexibly to the demands of everyday construction site operations. Independent work and a friendly and professional demeanor round out your profile.

Benefits

We offer you a varied role with responsibility and creative freedom, as well as attractive compensation. A permanent employment contract with a successful company in the construction industry awaits you. You will receive support from a dedicated team and comprehensive training. In addition, a wide range of training opportunities are available to further expand your knowledge. Flat hierarchies and an open working environment with short decision‑making processes ensure a pleasant working atmosphere.