Project Coordinator

Turner & Townsend; Düsseldorf; Vor Ort; EUR 45.000 - 65.000; Vollzeit

Zusammenfassung

Turner & Townsend seeks an experienced project coordinator in Düsseldorf to support the projects team. Your role entails administrative support for the Head of Projects while managing various operational tasks and ensuring adherence to health and safety standards.

The ideal candidate will have strong communication skills in both German and English and a high proficiency in Microsoft Office tools. The position promotes a healthy work-life balance in a supportive work environment.

Qualifikationen

• Experience in project coordination or a similar administrative role.
• Ability to handle multiple tasks and prioritize effectively.
• Ensuring health and safety policy compliance.

Aufgaben

• Provide administrative support to the Head of Projects.
• Ensure business policies are communicated and implemented.
• Manage QHSE online reporting and audits.
• Deliver best practice training and support to Project Coordinators.
• Assist with sales opportunities for the Business Unit.

Kenntnisse

Strong communication skills in German and English

Microsoft Outlook

Microsoft Excel

Microsoft Word

Attention to detail

Ability to work in a busy office

Quick learning of new systems

Jobbeschreibung

Job Description

We are looking for an experienced project coordinator to support our projects team on a life science site in Düsseldorf. You will provide comprehensive and flexible administrative support to the Head of Projects and the Projects team.

The right individual will need to be based on site in Düsseldorf 3 to 4 days a week.

Key Responsibilities

• Ensure business policies and processes are effectively communicated and implemented within the Projects team.
• Ensure the provision of healthy and safe working conditions and that clients and company health and safety policy and processes are implemented across the Business Unit.
• Manage all QHSE online reporting, including Hazards, SmoWP, and Audits.
• Complete the Audit Schedule each year.
• Maintain updated staffing structures on all contracts as requested.
• Provide ad‑hoc event management support upon request.
• Manage diary and email for the Head of Projects.
• Arrange ad‑hoc travel for the Head of Projects.
• Collaborate with other Operational managers to develop the business, support effective team working, and provide support to colleagues.
• Provide guidance, advice, coaching and support to other Project Coordinators within the business, delivering best practice training, assessment and recognition/reward.
• Deliver effective business communication through advice, review and direct contribution to management and team meetings, briefings, consultation forums, correspondence, publicity, monthly and ad‑hoc reporting and other publications.
• Provide a learning environment and appropriate training and development planning; ensure basic training needs are delivered so employees are competent to undertake their roles and can reach their full potential.
• Assist with all sales opportunities for the Business Unit and support the Sales Team throughout the sales process.
• Ensure the completion of all Pre‑Qualifying Questionnaires for the Business Unit.
• Arrange all sales calls with Senior Team members on an ad‑hoc basis.
• Work with subcontractors and Heads of Projects to ensure the best price for all sales opportunities.
• Support mobilisation as and when required.

Key Skills

• Strong communication skills, both verbally and written, in German and English.
• Accurate administration of all paperwork generated at office level.
• Highly efficient in Microsoft Outlook, Excel and Word.
• Able to work within a busy office environment and support office teams to ensure smooth day‑to‑day activity.
• Quickly find and obtain information and documents.
• Excellent attention to detail.
• Fast learner of new in‑house systems.

Additional Information

We promote a healthy, productive and flexible working environment that respects work‑life balance.

Turner & Townsend is an equal‑opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.