Assistant to the Management (f/m/d)

Freudenberg; Schwelm; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

A global company located in Schwelm is seeking an Administrative Support professional to assist the CEO with organizational and operational tasks. The ideal candidate has completed commercial training and possesses strong organizational and communication skills, with proficiency in German and English. Responsibilities include managing appointments, coordinating meetings, and ensuring smooth information flow across departments.

Qualifikationen

• Several years of professional experience in a similar role, ideally in an international environment.
• Strong organizational skills and discretion.
• Very good command of German; good English skills are an advantage.

Aufgaben

• Provide qualified support to the CEO in strategic and operational tasks.
• Organize and coordinate appointments, meetings, and business trips.
• Maintain and manage contacts and communication.

Kenntnisse

Organizational skills

Discretion

Excellent communication abilities

Ausbildung

Completed commercial training

Tools

MS Office

Modern communication tools

Jobbeschreibung

Overview

Working at Freudenberg: We will wow your world!

Responsibilities

• Organizational and Administrative Support
• Provide qualified support to the CEO in carrying out strategic and operational tasks
• Independent organization, coordination, and follow-up of appointments, meetings, business trips, and events
• Preparation of presentations, reports, and minutes
• Handling correspondence in German and, if required, in English
• Management of filing systems and confidential documents
• Hosting visitors and external partners as directed by the CEO
• Communication and Interface Function
• Competent forwarding of the CEO’s decisions to relevant business areas
• Maintenance and management of contacts (Outlook), as well as processing mail and emails
• Acting as an interface between the CEO and specialist departments to ensure smooth information flow
• Travel and Event Management for the Schwelm Site
• Organization and booking of business trips (including visa applications)
• Management and verification of travel documents
• Review and settlement of travel expenses
• Contract and Document Management
• Supervision and maintenance of contract management
• Administration of company-relevant documents, including invoice control
• Special Projects and Internal Services
• Design and ordering of promotional gifts in cooperation with the marketing department
• Preparation and processing of commission statements
• Planning and coordination of internal company events (e.g., summer party and Christmas celebration)

Qualifications

• Completed commercial training or a comparable qualification
• Several years of professional experience in a similar role, ideally in an international environment
• Strong organizational skills, discretion, and excellent communication abilities
• Proficient in MS Office and modern communication tools
• Very good command of German; good English skills are an advantage

The Freudenberg Group is an equal opportunity employer that is committed to diversity and inclusion. Employment opportunities are available to all applicants and associates without regard to race, color, religion, creed, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity or expression, national origin, ancestry, age, mental or physical disability, genetic information, marital status, familial status, sexual orientation, protected military or veteran status, or any other characteristic protected by applicable law.

Klüber Lubrication GmbH