Administrative Assistant, Part-time, Mornings

Jobtailor; Deutschland; Vor Ort; EUR 24.000 - 36.000; Vollzeit

Zusammenfassung

Jobtailor is seeking an Administrative Enrollment Coordinator to be the first point of contact for students and families. You will guide them through enrollment, respond to inquiries, and maintain accurate enrollment records within the school management system.

You will coordinate virtual open houses, update students’ records, and ensure compliance with regulations while supporting scheduling and documentation processes in a fast-paced educational environment.

Qualifikationen

• Associate’s degree or equivalent number of credits.
• Experience in an administrative role, preferably within a school or educational setting.
• Excellent communication and interpersonal skills.
• Strong organizational abilities with attention to detail and confidentiality.

Aufgaben

• Serve as the first point of contact for students, parents, staff, and other callers.
• Answer and direct phone calls, respond to emails, and handle general inquiries.
• Assist families with the enrollment process, including answering questions and guiding through required documentation.
• Maintain accurate records of student enrollment, including applications and transcripts.
• Coordinate and participate in virtual open houses and events related to recruitment and retention.
• Communicate with prospective families, providing updates on application and enrollment status.
• Maintain and update student records, including grades, in the school’s database.
• Prepare and distribute official transcripts, report cards, and other academic documents.
• Ensure compliance with state and federal regulations regarding student records and confidentiality.
• Assist with scheduling of classes and updating course catalogs.

Kenntnisse

Communication skills

Organizational skills

Multitasking

Attention to detail

Ausbildung

Associate’s degree

Tools

Microsoft Office Suite

School management software

Jobbeschreibung

Responsibilities

• Serve as the first point of contact for students, parents, staff, and other callers.
• Answer and direct phone calls, respond to emails, and handle general inquiries.
• Assist families with the enrollment process, including answering questions, providing information, and guiding them through required documentation.
• Maintain accurate records of student enrollment, including applications, transcripts, and other related documents.
• Coordinate and participate in virtual open houses and other events related to student recruitment and retention.
• Communicate with prospective families, providing updates on the status of their applications and enrollment.
• Maintain and update student records, including grades and other academic information in the school’s database.
• Prepare and distribute official transcripts, report cards, and other academic documents as requested.
• Ensure compliance with state and federal regulations regarding student records and confidentiality.
• Assist with the scheduling of classes, updating course catalogs, and managing student course registration.

Requirements

• Associate’s degree or equivalent number of credits.
• Previous experience in an administrative role, preferably within a school or educational setting.
• Excellent communication and interpersonal skills.
• Strong organizational abilities with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with school management software.
• Ability to handle sensitive information with confidentiality and professionalism.
• Ability to multitask and prioritize in a fast‑paced environment.

Core Competencies

Demonstrates strong organizational abilities and excellent communication skills while managing student enrollment processes and maintaining accurate records. Proficient in handling sensitive information with confidentiality and professionalism in a fast‑paced educational environment.

Certifications & Qualifications

• Associate’s Degree