Academic Operations Coordinator – Scheduling

Jobtailor; Deutschland; Vor Ort; EUR 45.000 - 60.000; Vollzeit

Zusammenfassung

Jobtailor in Germany seeks an experienced scheduling professional to support the university’s quarterly course schedules, campuses, and central service departments. You will evaluate course schedules in the Student Information System and determine the appropriate number of sections based on enrollment trends and projections.

You will track daily enrollments, ensure template accuracy for upcoming quarters, and collaborate with faculty, leadership, and central staff to maintain master scheduling

Qualifikationen

• Bachelor’s degree from a regionally accredited institution is required.
• Minimum of 3–5 years of professional experience.
• Experience in Scheduling, Academic Operations, Faculty Support, Student Advising, or Higher Education.
• MS Excel, databases, and data merging/manipulation tools.
• Experience with SalesForce, CampusVue, or similar databases.
• Self-motivated, flexible, team player with minimal supervision.
• Strong interpersonal and communication skills in English.

Aufgaben

• Support the University’s quarterly course schedules, campuses, and central service departments.
• Evaluate course schedule in Student Information System for appropriate number of sections based on enrollment trends and projections.
• Track daily enrollments for schedule adjustments, and tracking section size prior to start and through add/drop.
• Ensure campus scheduling template is complete prior to upcoming quarter scheduling tasks.
• Collaborate daily with all stakeholders in the scheduling process to ensure master scheduling template is accurate.
• Assess Course Set-up report and address any errors consulting with Nursing Deans/Associate Deans as needed.
• Create and export reports from Student Information System/Faculty Management Database for Academic Leadership as needed.
• Manage multiple Microsoft Excel data files and serve as support for those files where errors/issues arise.

Kenntnisse

Teamwork

Communication

English proficiency

Ausbildung

Bachelor's degree

Tools

MS Excel

Databases

SalesForce

CampusVue

Data merging

Jobbeschreibung

Responsibilities

• Support the University’s quarterly course schedules, campuses, and central service departments
• Evaluate course schedule in Student Information System for appropriate number of sections based on enrollment trends and projections
• Track daily enrollments for schedule adjustments, and tracking section size prior to start and through add/drop
• Ensure campus scheduling template is complete prior to upcoming quarter scheduling tasks
• Collaborate daily with all stakeholders in the scheduling process to ensure master scheduling template is accurate
• Assess Course Set-up report and address any errors consulting with Nursing Deans/Associate Deans as needed
• Create and export reports from Student Information System/Faculty Management Database for Academic Leadership as needed
• Manage multiple Microsoft Excel data files and serve as support for those files where errors/issues arise

Requirements

• Bachelor’s degree from a regionally accredited institution is required
• Minimum of 3-5 years of professional experience
• Experience preferred in one of the following areas: Scheduling, Academic Operations, Faculty Support, Student Advising, Higher Education
• Technical experience required in the following areas: MS Excel, databases, tools requiring data merging/manipulation
• Demonstrated experience with the following tools preferred: SalesForce, CampusVue or other databases
• Self‑motivated, flexible, and able to work in a team environment with minimal supervision
• Strong interpersonal skills to interact with faculty, Campus leadership, and central service personnel
• Excellent written communication and strong verbal communication skills in the English language