Administrative Assistant

Jobtailor; Deutschland; Vor Ort; EUR 32.000 - 45.000; Vollzeit

Zusammenfassung

Jobtailor is seeking a capable administrative assistant to support school administration. You will manage calendars, process time-off requests, handle data entry, and prepare reports while maintaining confidentiality and professionalism.

Ideal candidates bring MS Office proficiency, strong organizational skills, and the ability to adapt to changing priorities in a busy educational environment. Some travel to affiliate campuses may be required.

Qualifikationen

• High school diploma or GED equivalent.
• Three years of increasingly responsible administrative support experience.
• Strong proficiency with MS Office applications (Word, Excel, PowerPoint) and email.
• Typing speed of 45 wpm or greater.
• Experience supporting public or private sector interactions.
• Data entry and records management experience.
• Ability to travel to affiliate school campuses.
• Ability to adapt to changing priorities and meet deadlines.

Aufgaben

• Coordinate and facilitate special assignments such as graduations and school board meetings.
• Support Administrative Management with calendar management and time-off requests.
• Prepare statistical information for reports.
• Attend school board meetings and take minutes.
• Respond to inquiries by phone, letter, or in person.
• Maintain confidentiality of records and testing data.
• Order office supplies and manage inventory.
• Coordinate with divisions on school practices.

Kenntnisse

Planning skills

Organizational skills

Multitasking

Communication

Independent work

Attention to detail

Ausbildung

High School Diploma or GED

Office administration training

College coursework

Tools

MS Word

MS Excel

MS PowerPoint

Office Equipment

Jobbeschreibung

• Coordinate and facilitate special assignments such as graduations and school board meetings
• Support School Administrative Management with calendar management, time-off requests, timesheets, substitute teaching assignments, school events, and meetings
• Research and compile data from diverse sources
• Prepare statistical information for reports
• Assist staff with state-mandated testing
• Coordinate with divisions and departments on school and organizational practices
• Type, compose, and edit correspondence, memos, letters, agendas, and reports
• Attend school board meetings, take minutes, and maintain official minutes
• Provide information about school policies, procedures, and objectives
• Respond to internal and external inquiries by phone, letter, or in person
• Handle confidential information and employee absence/tardiness calls
• Refer complaints and concerns to appropriate management
• Review documents, records, reports, and forms for accuracy and compliance
• Order office supplies and maintain inventory
• Maintain confidentiality and security of records and files, including testing data
• Maintain petty cash and coordinate with the Finance Department
• Perform special assignments as directed

Requirements

• Ability to adapt to changing work priorities
• Strong planning and organizational skills; ability to meet deadlines and schedules
• Attention to detail, tact, and courtesy
• Ability to work independently and within a team environment
• Strong interpersonal, oral, and written communication skills
• Ability to interpret and apply complex instructions, policies, procedures, rules, and regulations
• Ability to exercise good judgment within delegated authority
• Ability to operate standard office equipment, including computers, copiers, fax machines, and typewriters
• Strong proficiency with MS Office applications, including Word, Excel, PowerPoint, and email
• High school diploma or GED equivalent; college coursework or office administration training
• Three years of increasingly responsible administrative support experience
• Work experience supporting successful interaction with the public in the private or public sector
• Records management experience
• Data entry skills
• Typing speed of 45 wpm or greater
• Ability to travel to affiliate school campuses
• Ability to meet sedentary-work physical requirements and handle frequent multitasking, changing priorities, repetitive exacting work, deadlines, and a noisy, distracting environment

Core Competencies

Demonstrates strong organizational and planning skills, with the ability to manage multiple tasks and deadlines effectively. Proficient in data entry, records management, and maintaining confidentiality while providing administrative support in an educational environment.

Highest-signal resume keywords

• MS Office Proficiency
• Records Management Experience
• Data Entry Skills
• Strong Interpersonal Communication
• Administrative Support Experience

ATS Optimization Keywords

Hard Skills

• Data Entry
• Records Management
• Typing Speed of 45 WPM
• Statistical Reporting
• Calendar Management

Soft Skills

• Attention to Detail
• Strong Planning Skills
• Ability to Adapt to Changing Priorities
• Tact and Courtesy
• Ability to Work Independently

Certifications & Qualifications

• High School Diploma or GED Equivalent

Industry Keywords

• Administrative Support
• School Policies
• Confidential Information Handling
• State-Mandated Testing
• Public Sector Interaction

Tools & Technologies

• MS Word
• MS Excel
• MS PowerPoint
• Standard Office Equipment