Administrative Assistant

Embedded Shishya; Deutschland; Vor Ort; EUR 32.000 - 42.000; Vollzeit

Zusammenfassung

Anywhere Talent is seeking an Administrative Assistant to support daily office operations and provide essential back-office HR support, ensuring smooth recruitment and employee documentation processes.

The role includes handling data entry, scheduling, onboarding support, and maintaining HR records. Remote work flexibility is available, with salary to be discussed at offer.

Qualifikationen

• Proven experience in an administrative or similar role.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High level of attention to detail and ability to handle confidential information.
• Experience supporting HR or recruitment processes is a plus.

Aufgaben

• Handle general administrative tasks such as filing, data entry, and email management.
• Schedule meetings, coordinate appointments, and manage calendars.
• Prepare reports, presentations, and internal documents.
• Support onboarding processes and maintain accurate HR records.
• Assist with maintaining and updating job postings on platforms such as Indeed, including tracking performance and basic budgeting for postings.
• Review applications and candidate paperwork to ensure completeness and accuracy.
• Coordinate interview schedules and send communication emails to candidates.
• Maintain organized digital and physical employee records while ensuring confidentiality.
• Monitor and manage office supplies and support daily office operations.
• Provide additional administrative and HR support tasks as needed.

Kenntnisse

Administrative experience

Microsoft Office

Organizational skills

Communication skills

Attention to detail

HR/recruitment support

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Jobbeschreibung

We are looking for a reliable, organized Administrative Assistant to support daily office operations and keep the team on track. This role also provides essential back‑office administrative support to the HR team, ensuring smooth coordination of recruitment and employee documentation processes.

Key Responsibilities

• Handle general administrative tasks such as filing, data entry, and email management.
• Schedule meetings, coordinate appointments, and manage calendars.
• Prepare reports, presentations, and internal documents.
• Support onboarding processes and maintain accurate HR records.
• Assist with maintaining and updating job postings on platforms such as Indeed, including tracking performance and basic budgeting for postings.
• Review applications and candidate paperwork to ensure completeness and accuracy.
• Coordinate interview schedules and send communication emails to candidates.
• Maintain organized digital and physical employee records while ensuring confidentiality.
• Monitor and manage office supplies and support daily office operations.
• Provide additional administrative and HR support tasks as needed.

Requirements

• Proven experience in an administrative or similar role.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High level of attention to detail and ability to handle confidential information.
• Experience supporting HR or recruitment processes is a plus.

Anywhere Talent is proud to be an equal opportunity workplace. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or Veteran status.

Remote work flexibility is available for this position.

Salary: TBD at offer.