Administrative Assistant – Full Time

Jobtailor; Deutschland; Vor Ort; EUR 42.000 - 64.000; Vollzeit

Zusammenfassung

Jobtailor is seeking an experienced administrative scheduling professional in Germany to manage physician appointments, payroll, and reporting. The role requires a Bachelor’s degree and 3+ years of related experience, with strong interpersonal and organizational skills, and proficiency in Amion, Excel, and Word.

You will handle calendars, correspondence, and timekeeping in a fast-paced medical coordination environment.

Qualifikationen

• Bachelor's degree and three years related experience and/or training; or eight years of equivalent combination of education and experience; or five years of direct experience in level 1 role.
• Excellent interpersonal/communication skills.
• Good organization skills.
• Excellent typing and word and Excel processing skills.
• Knowledge of spreadsheet and database software preferred.

Aufgaben

• Schedules appointments and gives information to callers.
• Relieves officials of clerical work and minor administrative details.
• Prepares correspondence, reports, spreadsheets, and meetings.
• Maintains calendars and assists in scheduling meetings and conferences.
• Manages Amion (scheduling) for physicians' schedules.
• Resolves routine inquiries and completes physician payroll and timekeeping.

Kenntnisse

Interpersonal communication

Organization skills

Typing and word processing

Excel skills

Spreadsheet knowledge

Ausbildung

Bachelor's degree

Tools

Amion Scheduling Software

Microsoft Excel

Microsoft Word

Jobbeschreibung

Responsibilities

• Schedules appointments and gives information to callers.
• Relieves officials of clerical work and minor administrative details.
• Prepares correspondence, reports, spreadsheets, and meetings.
• Maintains calendars and assists in scheduling meetings and conferences.
• Manages Amion (scheduling) for physicians' schedules.
• Resolves routine inquiries and completes physician payroll and timekeeping.

Requirements

• Bachelor's degree and three years related experience and/or training; or eight years of equivalent combination of education and experience; or five years of direct experience in level 1 role.
• Excellent interpersonal/communication skills.
• Good organization skills.
• Excellent typing and word and Excel processing skills.
• Knowledge of spreadsheet and database software preferred.

Core Competencies

Demonstrates strong organizational and communication skills while managing scheduling and administrative tasks. Proficient in preparing reports and correspondence, with a solid understanding of spreadsheet and database software.

Highest-signal resume keywords

• Bachelor's Degree
• Three Years Related Experience
• Excellent Interpersonal Skills
• Typing and Word Processing Skills
• Spreadsheet and Database Software Knowledge

Hard Skills

• Clerical Work
• Administrative Support
• Report Preparation
• Spreadsheet Management
• Timekeeping
• Payroll Processing

Soft Skills

• Excellent Communication Skills
• Good Organization Skills

Tools & Technologies

• Amion Scheduling Software
• Microsoft Excel
• Microsoft Word