Administration Specialist (m/f/d) – Mandarin-Speaking

J&T Express Germany GmbH; Langenfeld (Rheinland); On-site; EUR 42,000 - 54,000; Full time

Job summary

J&T Express Germany GmbH in Langenfeld, NRW, is hiring an Administration Specialist to coordinate key administrative processes, support departments, and ensure smooth day-to-day operations. You will manage attendance, scheduling, documentation, facility coordination, procurement, travel arrangements, and cross-functional projects, contributing to a fast-paced, international environment.

Fluency in Mandarin and business fluency in German or English are required, with a Bachelor''s degree and

Qualifications

• Bachelor's degree in Business Administration, Management, Human Resources, or a related field.
• Initial professional experience in administration, office management, or similar administrative role is advantageous.
• Strong organizational and multitasking skills with the ability to manage multiple priorities.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
• Fluent in Mandarin; business fluent in German or English.

Responsibilities

• Provide day-to-day administrative and office management support to ensure smooth business operations.
• Support employee attendance management and assist with workforce scheduling and shift coordination.
• Prepare and maintain administrative documentation, records, and internal databases with a high level of accuracy.
• Coordinate facility management activities and liaise with external service providers.
• Support asset, inventory, and office supply management to ensure a well-organized workplace.
• Coordinate business travel arrangements, accommodation bookings, and other administrative logistics.
• Assist with procurement activities, including purchase requests, order coordination, and supplier communication.
• Support cross-functional administrative projects and continuously contribute to improving internal processes.
• Serve as a point of contact for general office-related inquiries and provide administrative support to internal stakeholders.

Skills

Organizational skills

Multitasking

Communication skills

Mandarin language

German language

English language

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

J&T Express is one of the fastest-growing international logistics companies, operating across Asia, the Middle East, Europe, and Latin America. As we continue our expansion in Germany, we are building scalable structures, empowering our people, and creating exciting opportunities for those who want to make a real impact from day one.

Join J&T Express as an Administration Specialist and become part of our growing Administration team. In this role, you'll coordinate key administrative processes, support different departments, and help ensure smooth and efficient day-to-day operations across the organization.

The role is based in Langenfeld, North Rhine-Westphalia (NRW).

Your Responsibilities

• Provide day-to-day administrative and office management support to ensure smooth business operations
• Support employee attendance management and assist with workforce scheduling and shift coordination
• Prepare and maintain administrative documentation, records, and internal databases with a high level of accuracy
• Coordinate facility management activities and liaise with external service providers
• Support asset, inventory, and office supply management to ensure a well-organized workplace
• Coordinate business travel arrangements, accommodation bookings, and other administrative logistics
• Assist with procurement activities, including purchase requests, order coordination, and supplier communication
• Support cross-functional administrative projects and continuously contribute to improving internal processes
• Serve as a point of contact for general office-related inquiries and provide administrative support to internal stakeholders

Your Profile

• Completed Bachelor's degree in Business Administration, Management, Human Resources, or a related field (or a comparable qualification)
• Initial professional experience in administration, office management, or a similar administrative role is an advantage
• Strong organizational and multitasking skills with the ability to manage multiple priorities
• Excellent attention to detail and a structured, reliable way of working
• Proactive, service-oriented, and able to work independently in a fast-paced environment
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint
• Strong communication and interpersonal skills with a collaborative mindset
• Fluent in Mandarin and business fluent in either German or English

What We Offer

• The opportunity to join one of the fastest-growing international logistics companies
• A key role in supporting the daily operations and continued growth of our Administration function
• A dynamic, international, and multicultural working environment with fast decision-making processes
• High levels of ownership, autonomy, and excellent development opportunities
• Competitive compensation, bonus programs, and additional employee benefits

Ready to grow with us?

We move Jet-fast, deliver Timely, and grow with Technology.

Join J&T Express and become part of one of the world's fastest-growing logistics companies. If you're ready to help build efficient administrative processes, support our growing operations, and contribute to the success of a dynamic international organization, we'd love to hear from you.

Recruitment Specialist – J&T Express Germany