Administration Specialist

BYD EUROPE; Frankfurt; On-site; EUR 40,000 - 55,000; Full time

Benefits offered by this job

Inclusive environment

Global exposure

Competitive salary

Job summary

BYD Automotive GmbH in Frankfurt is seeking an experienced Office Manager to oversee daily office operations and facilities. You will coordinate supplies, vendors, travel arrangements, and administrative requests to ensure a smooth, professional environment.

Fluency in English and German, strong organizational skills, and effective communication are essential. You will work closely with internal teams and external partners to support the rapidly evolving, global automotive business.

Qualifications

• 3 years of experience in office management or related administrative fields.
• Strong organizational and coordination abilities, with proficiency in office equipment management, data analysis, and document handling.
• Fluent in English and German, both written and spoken.
• Excellent interpersonal and communication skills, with the ability to establish and maintain effective collaboration with internal teams and external partners.
• High adaptability and strong problem-solving capabilities.

Responsibilities

• Oversee office supplies, equipment, and facilities to ensure availability and proper functioning; maintain a clean and professional workplace.
• Vendor & Partner Coordination: Manage relationships with suppliers and service providers to ensure timely and reliable services.
• Travel & Event Support: Arrange business travel, including ticketing and visa applications; coordinate meetings and company activities.
• Documentation & Compliance: Maintain accurate filing systems and records; support adherence to company policies and procedures.
• General Administrative Support: Assist in IT asset management, visitor reception, and employee requests; complete tasks assigned by supervisors efficiently.

Skills

Organizational skills

Coordination

Data analysis

Office equipment management

English

German

Interpersonal communication

Problem solving

MS Office

Tools

MS Office

Job description

About BYD

Our Purpose is to build a zero-emission future that reconnects humanity with nature. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team.

About BYD

Our Purpose is to build a zero-emission future that reconnects humanity with nature. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team. BYD is a leading, high-tech multinational, based in Shenzhen, China. Operates in four core fields of IT, automotive, new energy, and rail transit and employs over 300,000 people worldwide. As a global pioneer in New Energy Solutions BYD is dedicated to building a zero-emission ecosystem.

BYD Automotive GmbH

is a leading global electric vehicle manufacturer specializing in innovative, sustainable mobility solutions. As part of the BYD Group, the company focuses on developing cutting-edge electric cars, integrating advanced technology with eco-friendly design to drive the future of transportation.

Key Responsibilities

• Office & Facility Management: Oversee office supplies, equipment, and facilities to ensure availability and proper functioning; maintain a clean and professional workplace.
• Vendor & Partner Coordination: Manage relationships with suppliers and service providers to ensure timely and reliable services.
• Travel & Event Support: Arrange business travel, including ticketing and visa applications; coordinate meetings and company activities.
• Documentation & Compliance: Maintain accurate filing systems and records; support adherence to company policies and procedures.
• General Administrative Support: Assist in IT asset management, visitor reception, and employee requests; complete tasks assigned by supervisors efficiently.

Qualifications

• Ca. 3 years of experience in office management or related administrative fields.
• Strong organizational and coordination abilities, with proficiency in office equipment management, data analysis, and document handling.
• Fluent in English and German, both written and spoken.
• Excellent interpersonal and communication skills, with the ability to establish and maintain effective collaboration with internal teams and external partners.
• High adaptability and strong problem-solving capabilities.

Why Join Us?

• An inclusive, barrier-free, and collaborative work environment that values diversity and supports employees with disabilities.
• Opportunity to work in a dynamic and innovative industry.
• Competitive salary and benefits. Exposure to global automotive trends and strategies.
• A collaborative team environment that fosters professional growth.