Administration Specialist (m/f/n)

BYD EUROPE; Frankfurt; Vor Ort; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

BYD EUROPE in Offenbach am Main is seeking an Administration Specialist to support daily operations, office management, and procurement.

You will coordinate meetings, travel, vendor relations, and document management while ensuring a professional reception for visitors and partners. Fluency in English, German, and Chinese is preferred.

Qualifikationen

• Bachelor's degree or higher in Business Administration or Office Administration.
• Minimum 5 years of experience in administration or office management.
• Proficiency in Microsoft Office; strong organizational skills.

Aufgaben

• Manage daily administrative operations and office management.
• Procure, inventory, and maintain office supplies and assets.
• Maintain a clean, safe, and well-organized workplace.
• Coordinate meetings and events.
• Welcome visitors and provide professional reception services.
• Arrange domestic and international travel.
• Organize and archive contracts and official documents.
• Source, evaluate, and maintain relationships with administrative suppliers.
• Provide daily administrative support to employees.
• Assist with onboarding and cross-functional coordination.
• Perform other administrative duties assigned by management.

Kenntnisse

Organizational skills

Communication

Multitasking

Team spirit

Problem solving

Customer service mindset

Fluent English

Proficiency in Chinese

Proficiency in German

Ausbildung

Bachelor's degree in Business Administration or Office Administration

Tools

Microsoft Office

Jobbeschreibung

About BYD

Our Purpose is to

About BYD

Our Purpose is to build a zero-emission future that reconnects humanity with nature. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team. BYD is a leading, high-tech multinational, based in Shenzhen, China. Operates in four core fields of IT, automotive, new energy, and rail transit and employs over 300,000 people worldwide. As a global pioneer in New Energy Solutions BYD is dedicated to building a zero-emission ecosystem.

Administration Specialist

Job Responsibilities

Administrative Operations

• Manage the daily administrative operations and office management.
• Procure, inventory, and maintain office supplies, office equipment, and fixed assets.
• Maintain the office environment to ensure a clean, safe, and well-organized workplace.

Meeting & Event Coordination

• Manage meeting rooms and coordinate meeting schedules.
• Organize company meetings, training sessions, team-building activities, and various corporate events.
• Coordinate meeting materials, on-site support, and post-meeting follow-up.

Reception & External Relations

• Welcome visitors and provide professional reception services for customers and business partners.
• Coordinate hotels, transportation, catering, and other business hospitality arrangements.
• Liaise with property management, suppliers, and third-party service providers.

Travel Management

• Arrange domestic and international business travel, including flights, hotels, visas, and other travel arrangements.
• Manage travel expenses and related reimbursement processes.

Document & Records Management

• Establish and maintain administrative archives and company document management systems.
• Organize and archive contracts, notices, administrative policies, and other official documents.
• Ensure administrative documents are complete, accurate, and easily accessible.

Vendor Management

• Source, evaluate, and maintain relationships with administrative suppliers.
• Follow up on procurement, payments, and contract implementation.
• Control administrative costs and improve resource utilization.

Employee Support

• Provide daily administrative support to employees.
• Assist with new employee onboarding and office resource allocation.
• Coordinate with IT, facilities, and other support departments to resolve office-related issues.

Other Responsibilities

• Perform other administrative duties and cross-functional coordination tasks assigned by management.

Qualifications

• Bachelor's degree or above; majors in Business Administration, Office Administration, or related fields are preferred.
• 5 years of experience in administration, office management, or general affairs.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Excellent organizational, coordination, communication, and execution skills.
• Detail-oriented, responsible, and able to work effectively under pressure.
• Strong service mindset and team spirit.
• Proficient in Chinese, German, and English; fluent English required for most international positions, with some roles also requiring proficiency in the local language.

Core Competencies

• Office Administration
• Vendor Management
• Business Reception
• Meeting Coordination
• Travel Management
• Cost Control
• Document Management
• Cross-functional Communication & Coordination
• Problem Analysis & Resolution
• Multitasking

Location: Offenbach am Main

Type of Employment: Full-Time