Virtual Executive Administrative Coordinator I

Job Duck, LLC; Colombia; Remote; COP 37,832,000 - 41,044,000; Full time

Benefits offered by this job

Paid time off

Parental leave

Professional development and training

Dedicated support from our team

Job summary

Job Duck, LLC is hiring a Virtual Executive Administrative Coordinator I to support a senior leader with calendar management and personal coordination. You will act as a trusted gatekeeper, ensuring priorities are handled with precision and discretion in a remote, fast-paced environment.

The role requires at least 1 year of executive support experience, strong English communication, and a proactive approach.

Qualifications

• 1+ year experience as an executive assistant or professional administrative support role.
• Proven expertise in calendar management, scheduling, and coordinating multiple priorities.
• Strong email management skills with drafting and maintaining professional communications.
• Exceptional organizational skills with high attention to detail.
• English language fluency required.
• Ability to work independently in a fast-paced environment.
• Reliable home office setup with stable internet.

Responsibilities

• Handling personal and household administrative tasks, including scheduling dry cleaning, grocery pickups, and coordinating errands.
• Providing comprehensive calendar management for professional, family, and personal appointments.
• Responding to race series communications and coordinating related orders and logistics.
• Tracking marketing activities, orders, shipments, and follow-up actions to ensure timely completion.
• Supporting marketing initiatives by managing referral partner lists, coordinating mailings and launches, and arranging shipments of promotional materials.
• Managing firm and family travel arrangements, including flights, accommodations, car rentals, and related logistics.

Skills

Calendar management

Email management

Executive support

Discretion and confidentiality

English proficiency

Independent work

Job description

JOB DUCK IS HIRING A VIRTUAL EXECUTIVE ADMINISTRATIVE COORDINATOR I

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding remote job opportunities with US-based employers who recognize and appreciate your skills, so you cannot just survive, but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years!

Role Overview

We are seeking a highly organized and proactive Virtual Executive Administrative Coordinator to support a senior leader by taking full ownership of daily administrative and personal coordination needs. In this role, you will serve as a trusted gatekeeper, managing calendars, triaging communications, and ensuring priorities are handled with precision and discretion. Your work will directly impact efficiency, focus, and follow-through across both professional and personal commitments. This role is ideal for someone who thrives on anticipation, enjoys problem-solving, and takes pride in keeping complex schedules running smoothly. You will work in a dynamic environment where attention to detail and adaptability make a meaningful difference every day.

Schedule:

Monday to Friday, 9:00 AM - 6:00 PM [EST][EDT] (United States of America)

Your Responsibilities Will Include but Are Not Limited To:

• Handling personal and household administrative tasks, including scheduling dry cleaning, grocery pickups, and coordinating errands
• Providing comprehensive calendar management for professional, family, and personal appointments and commitments
• Responding to race series communications and coordinating related orders and logistics
• Tracking marketing activities, orders, shipments, and follow-up actions to ensure timely completion
• Supporting marketing initiatives by managing referral partner lists, coordinating mailings and launches, and arranging shipments of promotional materials
• Managing firm and family travel arrangements, including flights, accommodations, car rentals, and related logistics

What We’re Looking For:

• Minimum of 1 year of experience as an Executive Assistant or in a professional administrative support role
• Proven expertise in calendar management, scheduling, and coordinating multiple priorities
• Strong email management skills with the ability to draft and maintain professional communications
• Exceptional organizational skills with a high level of attention to detail
• Proactive and resourceful, with the ability to anticipate needs and take initiative
• Adaptable and flexible in managing changing priorities and deadlines
• Strong problem-solving abilities and sound decision-making skills
• Demonstrated discretion, professionalism, and the ability to handle confidential information
• Capable of serving as an effective gatekeeper while maintaining positive relationships
• Comfortable managing both business-related and personal administrative responsibilities
• Excellent written and verbal communication skills in English
• Ability to work independently in a fast-paced environment while maintaining accuracy and efficiency
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What’s In It for You?

• Monthly compensation starting from 1060 USD to 1150 USD
• Paid time off.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.