Remote Executive Concierge & Calendar Coordinator

Job Duck, LLC; Colombia; Remote; COP 37,832,000 - 41,044,000; Full time

Benefits offered by this job

Paid time off

Parental leave

Professional development and training

Dedicated support from our team

Job summary

Job Duck, LLC is hiring a Virtual Executive Administrative Coordinator I to support a senior leader with calendar management and personal coordination. You will act as a trusted gatekeeper, ensuring priorities are handled with precision and discretion in a remote, fast-paced environment.

The role requires at least 1 year of executive support experience, strong English communication, and a proactive approach.

Qualifications

• 1+ year experience as an executive assistant or professional administrative support role.
• Proven expertise in calendar management, scheduling, and coordinating multiple priorities.
• Strong email management skills with drafting and maintaining professional communications.
• Exceptional organizational skills with high attention to detail.
• English language fluency required.
• Ability to work independently in a fast-paced environment.
• Reliable home office setup with stable internet.

Responsibilities

• Handling personal and household administrative tasks, including scheduling dry cleaning, grocery pickups, and coordinating errands.
• Providing comprehensive calendar management for professional, family, and personal appointments.
• Responding to race series communications and coordinating related orders and logistics.
• Tracking marketing activities, orders, shipments, and follow-up actions to ensure timely completion.
• Supporting marketing initiatives by managing referral partner lists, coordinating mailings and launches, and arranging shipments of promotional materials.
• Managing firm and family travel arrangements, including flights, accommodations, car rentals, and related logistics.

Skills

Calendar management

Email management

Executive support

Discretion and confidentiality

English proficiency

Independent work

Job description

Job Duck, LLC is hiring a Virtual Executive Administrative Coordinator I to support a senior leader with calendar management and personal coordination. You will act as a trusted gatekeeper, ensuring priorities are handled with precision and discretion in a remote, fast-paced environment.

The role requires at least 1 year of executive support experience, strong English communication, and a proactive approach.