Executive Financial Assistant

Job Duck, LLC; Colombia; Remote; COP 36,226,000 - 39,259,000; Full time

Benefits offered by this job

Paid time off

Parental leave

Professional development

Team support

Client exposure

Job summary

Job Duck, LLC is seeking an Executive Financial Assistant to support executive leadership, enhance financial reporting, and coordinate operations in a fast-paced environment. The role combines high-level admin tasks with financial data analysis to improve accuracy, efficiency, and outcomes.

The position requires proactive, detail-oriented work with confidential information and experience with AI-powered tools to boost productivity.

Qualifications

• 2-3 years in executive support, finance, accounting, reporting, or admin operations.
• Proficient with Excel and Google Sheets; comfortable handling large datasets.
• Experience with confidential financial information and professional reporting.

Responsibilities

• Utilize AI platforms to improve admin, financial, research, reporting, and workflows.
• Provide administrative support to the Finance Chair.
• Manage calendars, meetings, and correspondence; prepare agendas and reports.
• Prepare meeting notes, follow-up items, and communications.
• Support revenue and collection objectives and maintain dashboards and reports.

Skills

Excel

Google Sheets

Financial reporting

Data analysis

Confidentiality

Remote work

AI tools

Tools

AI platforms

Job description

JOB DUCK IS HIRING AN EXECUTIVE FINANCIAL ASSISTANT

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years!

Role Overview

Join Job Duck as an Executive Financial Assistant, where you will play a vital role in supporting executive leadership while helping drive the accuracy, efficiency, and success of key financial operations. In this position, you will combine high level administrative support with financial reporting, data analysis, and operational coordination in a fast paced legal environment. Your work will directly impact reporting accuracy, revenue performance, collections tracking, and organizational effectiveness by ensuring critical projects, financial data, and executive priorities remain organized and on schedule. The ideal candidate is naturally proactive, highly analytical, exceptionally detail-oriented, and comfortable working with confidential information, financial systems, and emerging technologies. This is an excellent opportunity for someone who enjoys solving problems, improving processes, and contributing to meaningful business outcomes.

Schedule:

Monday to Friday from 8:30 AM - 5:30 PM [EST][EDT] (United States of America)

Your Responsibilities Will Include but Are Not Limited To:

• Utilizing approved AI platforms to improve administrative, financial, research, reporting, and operational workflows
• Providing comprehensive administrative support to the Finance Chair
• Managing calendars, meetings, appointments, correspondence, and follow-up items
• Preparing agendas, meeting materials, reports, presentations, and business documents
• Tracking assignments, deadlines, action items, and outstanding issues to ensure timely completion
• Attending weekly finance meetings and firm-wide meetings as required
• Assisting with special projects and operational initiatives
• Preparing meeting notes, action items, and follow-up communications
• Supporting the Finance Chair in achieving revenue and collection objectives
• Developing and maintaining financial reporting practices and procedures
• Organizing, formatting, and analyzing large volumes of financial and operational data
• Analyzing financial trends, revenue performance, collections, accounts receivable, work in progress, and related financial metrics
• Identifying outstanding items and following up with responsible team members
• Downloading data from operational systems into Excel and Google Sheets
• Reconciling cash postings against operating systems and investigating discrepancies
• Generating, formatting, and distributing timekeeper, billing, collections, production, accounts receivable, and financial reports
• Maintaining financial dashboards, trackers, and reporting tools
• Identifying opportunities to improve efficiency, reporting accuracy, and business processes

What We’re Looking For:

• 2-3 years of experience in executive support, finance, billing, accounting, reporting, or administrative operations
• Ability to handle highly confidential financial, client, firm, and personnel information
• Strong proficiency in Microsoft Excel and Google Sheets
• Experience with large datasets and financial reporting
• Ability to prepare professional reports, presentations, meeting materials, and executive documentation
• Strong written and verbal communication skills
• Demonstrated ability to manage multiple priorities and meet deadlines
• Experience with AI-powered tools to improve efficiency and productivity
• Ability to work independently and collaborate effectively with cross-functional teams
• Strong problem-solving and research skills
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What’s In It for You?

• Monthly compensation starting from 1015 USD to 1100 USD
• Paid time off.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.